Table 2.

Themes and categories from qualitative data analysis

Themes	Subthemes	Codes	Potential solutions
Preparedness of student entry (Human & Curricular factors)	Orientation of the doctors Orientation of the staff	Lack of orientation of doctors and support staff They should be sure of the extent to which they could allow the student to deal with the patient	Proper orientation of the doctors, nurses and support staff Workshops and training for doctors Alignment of the learning objectives with that of university One point of contact for each outpatient department
	Workplace environment	Welcoming attitude but unaware of the purpose of students’ postings Cooperative Interactive and friendly environment Doctors are approachable
Learning opportunities (Organizational factors)	Engagement in workplace activities	Doctors try to engage us in interesting cases Willing to teach Help to identify gaps Documentation,electronic logs
	Physical space	Well organized setup Clinics are small; get easily crowded, a standing for hours No place to sit and discuss the case with doctors	Separate discussion rooms can be made available.
	Patient influx	GP has, repetitive cases Specialists have different cases but less time for teaching
	Language barrier	If the doctor and patient have the same language, difficult for students to understand No time for translate	Doctors or nurse could summarize the case for us
	Rotation schedules (days & timings)	Morning postings, very few patients, till noon Rotation at only one site for the whole year No specific clinic schedules for students	Postings can be scheduled in the evening as more patients Students should be rotated across all sites Hospital postings could be added Properly assigned clinic
	Access to patient records	Difficulty in accessing medical records	Special access to students can be given
Quality of supervision (Human factors)	Supervisory relationship	Try to involve us in case discussion Friendly doctors Good rapport with them	Can give us more hands-on so that students feel part of the team
	Feedback by doctors/supervisors	Informal Upon prompting	Structured feedback with one to one discussion to identify gaps and improve performance