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Journal of Occupational Health logoLink to Journal of Occupational Health
. 2025 Sep 24;67(1):uiaf051. doi: 10.1093/joccuh/uiaf051

Effectiveness of work ability interventions on productivity: a systematic review

Pasi Kekkonen 1,2,, Eija Savolainen 3, Mari Immonen 4, Pauliina Kangas 5, Elisa Rissanen 6, Ismo Linnosmaa 7
PMCID: PMC12490205  PMID: 40990970

Abstract

Key points:  

  • What is already known on this topic: Previous systematic reviews have focused on workplace-based interventions, such as health promotion and physical activity programs, assessed mainly through randomized controlled trials. These reviews have shown some effectiveness on productivity outcomes, particularly within workplace settings. However, interventions outside the workplace, like those in health care or aimed at employability, and real-world evidence from register-based studies have been excluded, leaving a gap in understanding their effect on productivity.

  • What this study adds: This study provides the first comprehensive review of work ability interventions on productivity outcomes, regardless of setting and design, including diverse interventions and quasi-experimental studies. The findings suggest that most work ability interventions do not significantly affect productivity, although certain interventions can effectively reduce absenteeism and thereby enhance productivity.

  • How this study might affect research, practice, or policy: It remains challenging for society and organizations to invest in work ability interventions when there is insufficient information on evidence-based interventions that enhance productivity. This systematic review highlights the current lack of evidence regarding the effectiveness of high-quality work ability interventions on productivity. Further research is needed to address this information gap, and quasi-experimental register-based studies present a valuable opportunity to address this issue.

Keywords: absenteeism, effectiveness, intervention, presenteeism, productivity, work ability

1. Introduction

The dependency ratio is deteriorating globally due to factors such as population aging and low birth rates. It is projected that the dependency ratio will continue to decline. This poses challenges not only in terms of sufficient workforce availability but also in maintaining or improving the work ability of the working-age population and preventing disability. These challenges regarding demographic change also increase the pressure to enhance productivity. These issues have been recognized at the societal level as well as in workplaces in many European countries. Various interventions have been developed to maintain or improve the work ability of the working-age population. Work ability interventions might also influence productivity, but evidence on how these interventions affect productivity across various settings and study designs has not yet been comprehensively synthesized.

Work ability is defined in 2 ways: specific work ability and general work ability. Specific work ability concerns specific jobs that require special training, and the job-specific virtues, within an acceptable work environment. General work ability concerns the capability to perform a basic job that most people can do after minimal training, and it is dependent on a person’s general health, basic skills, and the work environment.1 Work ability interventions can be implemented not only in workplaces but also in other settings, such as health care.

Productivity is defined as a ratio of output volume to input use volume.2 Labor input reflects the quantity (eg, hours worked) and quality (eg, abilities) of the work force.3 In this article, productivity losses refer to presenteeism and absenteeism. Presenteeism is defined as reduced productivity that occurs when a worker attends work despite an illness or other condition that prevents them from fully functioning.4 Absenteeism is defined as an employee’s time away from work due to illness, disability, or premature death, measured as working days or work hours away from work.5,6

Productivity costs refer to the costs related to production losses from both paid and unpaid work, as well as the costs of replacing individuals due to illness, disability, or death.5 Productivity costs are typically evaluated by using a human capital approach or friction cost method. In the human capital approach, all potential production lost due to an individual’s illness or premature death is calculated as a productivity loss. The friction cost method limits the calculated productivity loss to a specific time period, known as the friction period, which is the time required to replace the sick employee and train the new worker. However, there is no consensus on the preferred method for determining productivity cost estimates.5

Two previous systematic reviews have examined the effectiveness of workplace interventions or worksite wellness interventions on productivity, focusing on randomized controlled trials (RCTs).7,8 The first systematic review7 concentrated on workplace environments where health promotion and occupational health strategies were implemented. The second systematic review8 examined settings where there was implementation of worksite wellness programs focused on physical activity. Additionally, a previous systematic review9 investigated the effectiveness of interventions for aging workers on productivity, targeting workers over 40 years of age and including quasi-experimental nonrandomized controlled trials (NRCTs) and RCTs.

Previous research has primarily focused on interventions implemented in the workplace, thereby excluding those conducted outside the workplace, such as interventions in health care or occupational health services aimed at improving the return to work or interventions that aim to improve employability. Moreover, these studies have focused on RCT settings, thereby excluding register-based real-world evidence studies. Consequently, the effectiveness of interventions designed to improve or maintain work ability on productivity, regardless of setting and design, remains unclear.

The aim of this study was to synthesize the research information of effectiveness of work ability interventions on productivity, productivity losses, and productivity costs. Therefore, the research question we explored was: What is the effectiveness of work ability interventions on productivity outcomes?

2. Methodology

Reporting of this systematic review was done in accordance with the Preferred Reporting Items for Systematic Reviews and Meta-Analyses, PRISMA 2020 statement.10 The protocol11 was pre-registered in the PROSPERO database. The variations in search strategy between the protocol and the article are detailed in the 2.3. Information sources and search strategy section.

2.1. Eligibility criteria

The inclusion criteria were based on the Population, Intervention, Comparison, and Study design (PICOS) elements, which consider the study design of the articles.12 Studies were excluded if they failed to meet at least 1 inclusion criterion. Interventions focusing on ergonomics were excluded, since their aim is to affect the work environment rather than work ability, and they have been widely studied. Other inclusion criteria specified that studies must have been published after the year 2000, to ensure that the research findings reflect the most recent interventions. The inclusion criteria are described in Table 1.

Table 1.

Inclusion criteria for studies.

PICOS elements Inclusion criteria
Population The target population consists of working-age individuals as defined in the articles
Intervention The intervention’s primary aim had to be the improvement or maintenance of work ability, and studies were excluded if they focused on ergonomics
Comparison Comparators were mandatory, such as another intervention or no intervention
Outcomes Outcomes had to be productivity related; eg, productivity, productivity losses, or productivity costs, and measured subjectively or objectively
Study design Randomized controlled trials (RCTs), nonrandomized controlled trials (NRCTs), and economic evaluations

2.2. Definition of the outcomes

Two criteria were required for defining a work ability intervention to be included in this review. First, the intervention needed to aim at improving or maintaining work ability. For instance, a specified task gets easier if aerobic capacity improves. If the intervention improves this capacity, fulfilling job requirements gets easier. Additionally, the article had to provide a definition of the work ability. Interventions that primarily aimed at healing a specific disease or condition, such as medical treatments, surgical procedures, or treatments meant to heal only depression, were not considered as work ability interventions. An expert in the field of work ability was consulted if it was unclear whether an intervention could be treated as a work ability intervention.

Productivity-related outcomes included in this systematic review were productivity, productivity losses, and productivity costs. Productivity can be measured objectively, for example, from a database, and/or subjectively with a questionnaire. Productivity losses were defined as presenteeism and absenteeism.

2.3. Information sources and search strategy

Based on preliminary searches, which were conducted in March 2024, the effectiveness of work ability interventions on productivity outcomes has been studied extensively. A systematic search was conducted in December 2024 across the following databases: EBSCO, ProQuest, Scopus, Web of Science, and PubMed. The search strategy used productivity, work ability, and intervention-related words (intervention, program*, treatment) in combinations. Deviating from the protocol, we decided to include “presenteeism” and “absenteeism” in our search strategy, as these terms are relevant and appear also independently of the term “productivity”.

Another deviation from the protocol was that we decided to search for relevant references cited by the included articles and added them to the search results. This method, known as the snowball effect, is an alternative approach used to discover additional evidence that was not retrieved through a conventional search.13 Our search strategy is detailed in Figure S1.

2.4. Study selection

The references were imported into the web-based systematic review tool Covidence,14 where the title, abstract, and full-text screening were conducted. After removing duplicates, 2 reviewers independently screened 50 articles and discussed the inclusion and exclusion criteria based on titles and abstracts to ensure consistency. Consistency was also ensured in the same manner during the full-text screening phase. After discussing the initial 50 articles, the 2 independent reviewers assessed the remaining articles in duplicate. If consensus was not reached between the 2 reviewers, a third reviewer was involved in the decision-making process. The consistency between the reviewers was assessed using Cohen kappa.15

2.5. Quality assessment

The quality of the included studies was assessed by 2 independent reviewers. The assessment was conducted using the Cochrane Risk of Bias Tool for RCTs (RoB 2 tool),16 the Cochrane Risk of Bias Tool for Non-Randomized Studies of Interventions (ROBINS-I),17 and the extended version of the Consensus on Health Economic Criteria (CHEC-extended)18 for the economic evaluations.

Studies of low quality were excluded from further analysis. RCTs and cluster RCTs were included if the overall result was at low risk of bias or raised some concerns. Studies were excluded if the overall risk of bias was high. An article was deemed at high risk of bias if at least 1 domain was at high risk, or over 50% of the domains raised some concerns. NRCTs were included in the final review if the overall risk of bias was judged to be at least moderate. Studies were excluded if the overall risk of bias was judged to be serious or critical. A study was deemed to be at serious risk of bias if at least 1 domain was at serious risk, and it was judged to be at critical risk of bias if at least 1 domain was at critical risk. The threshold for the inclusion of the economic evaluation was a score of at least 50%.

2.6. Data extraction and analysis

Data were independently extracted from the studies into Excel worksheets by the 2 reviewers, who discussed and reached consensus on the extracted information. If consensus could not be achieved, a third reviewer was consulted. The Excel worksheets were created, and extracted data were collected using the help of the items from the RoB 2 tool16 for RCTs and cluster RCTs, the ROBINS-I tool for the NRCTs,17 and the CHEC-extended list18 for economic evaluations. The extracted data included basic information about the studies, methods, effectiveness results, and authors’ conclusions. In addition, cost data and cost results were extracted from the economic evaluation studies. Other publications from the studies were used if the information in the article was not comprehensive enough. Original monetary values and 2024 monetary values of the cost results are presented in this article. The conversion to 2024 monetary value was performed using the CCEMG-EPPI-Centre Cost Converter.19

Narrative evidence tables were created from the extracted data to describe the characteristics of the included studies and the details of the work ability interventions. Additionally, an evidence table was developed to address the review question.

3. Results

A total of 1863 articles were identified (Figure 1), comprising 1858 articles from the original search and an additional 5 articles added manually. After removing duplicates, 1081 articles remained. Based on the title and abstract screening, 958 articles were excluded. The remaining 123 articles were retrieved in full, and 68 articles were excluded due to wrong outcomes (n = 20), wrong interventions (n = 25), wrong study design (n = 22), or wrong population (n = 1). The Cohen kappa between the 2 reviewers was 0.49 (P.K., M.I.) and 0.74 (P.K., E.S.) at the title and abstract screening phase, indicating a weak and strong level of agreement.15 At the full-text review phase Cohen kappa was 0.80 (P.K., M.I.) and 0.61 (P.K., E.S.), indicating a strong and moderate level of agreement.

Figure 1.

Figure 1

Prisma flow diagram of the studies included in the systematic review. Modified figure from Covidence.14

A total of 55 articles proceeded to the quality assessment stage, of which 29 articles passed the quality assessment.20-48 Of these, 2420-23,25-30,33-44,46,47 were RCTs and 5 were NRCTs.24,31,32,45,48 Five of the articles on RCTs conducted an economic evaluation alongside the trial,35,38,40-42 and none were excluded due to poor quality. Of the articles excluded based on quality (n = 26),49-74 18 were RCTs50-52,54-56,58,59,62-64,66-69,71,73,74 and 8 were NRCTs.49,53,57,60,61,65,70,72

3.1. Quality of the studies

All included RCTs (n = 24) were assessed as having some concerns regarding risk of bias. The total percentage score from the CHEC-list for the RCTs that also conducted economic evaluation (n = 5) ranged from 78% to 100%. The included NRCTs (n = 5) were assessed to have a moderate risk of bias. All RCTs excluded due to quality appraisal (n = 18) were assessed as having a high risk of bias. Excluded NRCTs were assessed as having either serious risk of bias (n = 4) or a critical risk of bias (n = 4). The consensus on the quality assessment of the trials between 2 independent reviewers is detailed in Table S1, Table S2, and Table S3.

The randomization process and handling of missing data were well performed in the included studies. In addition, risk of bias due to deviations from the intended interventions was generally well addressed. The most common quality flaw among included RCTs was the risk of bias in outcome measurement, which received the highest number of moderate risk-of-bias judgments, followed by the risk of bias in the selection of reported results.

Of the included RCTs that also conducted an economic evaluation, 335,41,42 achieved a score of 100% on the applicable CHEC-list questions. One study38 did not adopt a societal perspective nor adequately address ethical and distributional issues, resulting in a total score of 89% for the applicable questions. Another study40 achieved a score of 78% of the total possible score. In this study the economic study design did not constitute a full economic evaluation, as costs were not appropriately valued, and incremental analysis was not conducted. Additionally, the study lacked detailed information regarding sensitivity analysis.

Among included NRCTs, biases related to participant selection, intervention classification, deviations from intended interventions and missing data were well avoided. The most common quality flaw was bias due to confounding, resulting in moderate risk of bias in all studies, followed by bias in outcome measurement.

The most common quality flaw among excluded RCTs was bias due to missing data, which received the highest number of high risk-of-bias judgments, followed by bias arising from deviations from the intended interventions. Among NRCTs, missing data were poorly handled, resulting in serious or high risk of bias in every study that provided this information.

3.2. Characteristics of the included studies

Overall, 29 studies were included in this systematic review. Most of the studies were conducted in Denmark (n = 9),21,22,25,26,28,29,33,36,46 Finland (n = 5),31,32,34,38,39 and the Netherlands (n = 5),35,40-43 followed by Sweden (n = 3)30,44,45 and Germany (n = 3).27,37,48 Other countries included Spain (n = 2),23,24 Iran (n = 1),47 and Norway (n = 1),20 with Iran being the only non-European country.

Of the included studies implementing work ability interventions to improve productivity-related outcomes (productivity, absenteeism, presenteeism, or productivity costs), 15 were standard RCTs,20,21,23,25,27,29,30,34,37,38,40,41,43,46,47 with 2 also conducting economic evaluations.40,41 Eight trials were cluster RCTs22,26,28,33,35,36,42,44 with 2 also conducting economic evaluations.35,42 Five studies were NRCTs.24,31,32,45,48

Some of the studies measured more than 1 productivity-related outcome. Absenteeism was measured in 26 studies,20-25,27-32,34-38,40-48 3 measured presenteeism,22,42,44 7 measured productivity,20,22,25,26,29,33,44 and 4 measured productivity costs.35,38,40,42 More specific details about characteristics can be found in Table S4.

3.3. Population

The study population across individual studies ranged from 24 to 9720 participants. Among RCTs, the range was 24 to 821 participants, whereas for NRCTs it was 25 to 9720 participants. The population of the included studies was heterogeneous. Nine studies focused on health care workers,22,24,28,33,34,36,37,44,45 with 3 focusing exclusively on women.22,34,37 Five articles concentrated on construction workers,25,35,38,39,43 with 1 article including only men.25 Four studies focused on office workers.23,29,42,47 Five studies focused on a mixed population.26,31,41,46,48 Seven of the included studies20,21,27,30,32,40,47 focused on health conditions among workers, such as musculoskeletal disorders or depression.

3.4. Interventions

Among included studies, 22 studies evaluated a single intervention each, whereas 5 studies evaluated 2 interventions. In addition, for 1 intervention both assessment of effectiveness38 and economic evaluation were conducted.39 The total number of interventions was 33.

Eleven interventions studied the effectiveness of a physical intervention alone23-25,29,30,33,34,37,45,47 and 9 interventions combined physical intervention with additional intervention.21,22,27,28,35,36,42-44 One intervention30 studied in addition to a physical exercise intervention the effectiveness of internet-based cognitional behavioral training (ICBT), and 1 trial44 studied the effectiveness of reduced work hours. The remaining 12 trials examined various types of interventions, such as coordination model, stress management, or reduced work hours. More detailed information about the interventions is provided in Table S4.

3.5. Comparators

The interventions were compared with care as usual (n = 11),24,29,30,35,39,40,43,47 no intervention (n = 8),23,31,32,36,41,44,48 or some other treatment (n = 8)20-22,25,28,33,34,42 such as oral lecture or health guidance. Two studies26,45 did not provide a description of control conditions.

3.6. Effectiveness of the included interventions

Among the trials with significant effects, 2 focused on construction workers,35,39 1 targeted at health care workers,28 another addressed health conditions related to mental disorders among City of Helsinki employees,32 and 1 focused on public sector workers.31 Four trials measured absenteeism using register data,31,32,35,39 whereas 1 trial used survey data.28 Three trials were either cluster RCTs28,35 or an RCT,39 and 2 were NRCTs.31,32 In addition, 2 trials conducted an economic evaluation from the employer’s perspective35 or a health care perspective alongside the RCT.38

Among the 33 included interventions, 28 were nonsignificant and 5 were significant in affecting productivity-related outcomes. Four interventions with a statistically significant effect reduced absenteeism,28,32,35,39 whereas 1 intervention increased the risk of absenteeism.31 One intervention35 indicated that the costs of absenteeism were reduced, and another economic evaluation38 showed that the intervention, which consisted of 1 consultation with an occupational nurse and/or physician, was dominant (the intervention was more effective and less costly) compared with usual occupational care. More details about the results are provided in Table 2 and Table S5.

Table 2.

Intervention characteristics and results of the included interventions.

Work ability intervention Resource use Delivered by Control Population Measurement and follow-up Effectiveness estimate; P value
Aanesen et al, 202320 Motivational interviewing + usual case management (n = 170) 2 × 1 h per wk over 2 wk Trained caseworkers All participants were offered usual case management for people on sick leave in Norway. (n = 174) People with musculoskeletal disorder (n = 514) Absenteeism: national registries
SA days
6 mo
−6.6 (95% CI, −15.0 to 1.8), NR, ns
Stratified vocational advice intervention + usual case management (n = 170) 3-4 × 1 h Physiotherapist and work and health researcher −7.0 (95% CI, −15.4 to 1.4), NR, ns
Andersen et al, 201521 Health guidance + tailored physical activity (n = 27) 3 × 50 min per wk over 10 wk Trained supervisor Health guidance for 1.5 h only (n = 27) Health care workers with musculoskeletal troubles (n = 54) Absenteeism: questionnaire
SA days
NR, .4
Productivity: questionnaire
3 mo
NR, .26
Christensen et al, 201322 Dietary intervention + PE + CBT
(n = 76)
1 h per wk for over 12 mo Project manager and 2 employed instructors who had sports degrees Monthly 2-h oral lecture during working hours (n = 68) Female health care workers (n = 144) Absenteeism: local database
SA days
SA spells
NR, 0.07
NR, 0.284
Productivity: questionnaire
12 mo
NR, .589
Díaz-Benito et al, 202223 PE + health guidance (n = 43) 2 × 50 min per wk over 12 wk Professionals graduated in physical activity and sports sciences The control group was passive and continued with their normal life and both groups had telephone or similar contact with the research team and trainers during the intervention (n = 29) Workers with sedentary tasks (n = 72) Absenteeism: questionnaire
SA days-related points in WAI 5
3 mo
NR, NR, ns
Escriche-Escuder et al, 202024 Resistance training program (n = 18) 5 × 15 min per wk over 9 wk Physical therapist Usual activity (n = 19) Hospital porters working at a local hospital (University Clinic Hospital of Valencia) (n = 37) Absenteeism: questionnaire
SA days-related points in WAI 5
9 wk
0.3 (95% CI, −0.1 to 0.8); .165
Gram et al, 201225 Exercise intervention (n = 35) 3 × 20 min per wk over 12 wk
The 12-wk physical exercise program was structured as 3 × 20 min per wk and was supervised regularly
Skilled instructors 1-h lecture on general health promotion (n = 32) Male construction workers (n = 67) Absenteeism: questionnaire
SA days
−0.5 (95% CI, −1.4 to 0.4); .28
Productivity: questionnaire
3 mo
−0.1 (95% CI, −1.7 to 1.4); .91
Gupta et al, 201826 PIPPI intervention targeted all IGLO levels (n = 188) NR Research group No description (n = 215) All workers in the predetermined departments of the recruited workplaces (n = 403) Productivity: questionnaire
12 mo
0.03 (95% CI, −0.38 to 0.44); .88
Haufe et al, 202027 PE + food diary [n (depression) = 29]; [n (anxiety) = 37] 150 min per wk over 6 mo +7-d food diary Exercise scientist + dietitians Waiting list [n (depression) = 24]; [n (anxiety) = 25] Participants over the age of 18 y who had at least 3 of the 5 metabolic syndrome components according to the AHA/NHLBI criteria, and who were not participating in an ongoing occupational health program Absenteeism: questionnaire
SA days-related points in WAI 5, depression
6 mo
NR; .72
NR; .12
Jakobsen et al, 201528 Workplace physical exercise (n = 111) 5 × 10 min per wk for 10 wk. 5 group-based coaching sessions 30-45 min and ergonomic counseling 1.5-3 h in addition Experienced training instructors 5 × 10 min per wk for 10 wk, during leisure time, at home
Ergonomic counseling 1.5-3 h in addition (n = 89)
Health care workers (n = 200) Absenteeism: questionnaire
SA days-related points in WAI 5
10 wk
0.2 (95% CI, 0.0 to 0.3); .04
Justesen et al, 201729 Intelligent physical exercise training (n = 193) 1 h per wk, for 2 y, except during holidays Instructors, who were bachelor students in the education of sport and health Were encouraged to maintain their lifestyle as usual (n = 194) Office workers (n = 387) Absenteeism: questionnaire
SA days
−0.55 (95% CI, −1.29 to 0.20); .15
Productivity: questionnaire
12 mo
0.16 (95% CI, −0.04 to 0.35); .11
Kaldo et al, 201830 PE (3 different arms) (n = 316) 3 × 60 min per wk for 12 wk A qualified personal trainer Primary care standard treatment for depression determined by the patient’s general practitioner (n = 312) Primary care patients with depression (n = 945) Absenteeism: employers’ registers
12 mo
1.4 (95% CI, 0.52 to 3.74); .50
ICBT (n = 317) Self-help text modules. In total, 34 modules were available Therapist 0.99 (95% CI 0.39 to 2.46); .75
Kausto et al, 202131 The RTW-coordinator model (n = 4120) NR RTW-coordinator No RTW-coordinator model implemented (n = 5600) Participants were from the Finnish Public Sector (FPS) study cohort, which represents about 26% of Finnish public sector workers (n = 9720) Absenteeism: employers’ registers
Risk of SA days
12 mo
NRa; <.001
Lahti et al, 202132 At least 1 OHP appointment (n = 288) NR OHP No OHP appointment (n = 1998) City of Helsinki employees with at least 1 y of consecutive employment from 2008 to 2017, and those with an ICD-10F-diagnosed sickness allowance period ending during employment (n = 2726) Absenteeism: Social Insurance Institution of Finland register data
SA days
12 mo
NR; <.01
Lidegaard et al, 201833 Aerobic exercise intervention (n = 59) 2 × 30 min per week over 12 mo Member of the research team 5 × 2-h healthy living lectures during the 1-y intervention period (n = 57) Cleaners performing mainly cleaning in day-care institutions, offices, hospitals, and schools (n = 116) Productivity: questionnaire
12 mo
0.18 (95% CI, −0.38 to 0.73); .53
Nurminen et al, 200234 Worksite exercise program (n = 133) 26 × 60 min weekly sessions over 8-mo period + 2 × 60 min sessions Physiotherapist 30 min of feedback on the results of the physical capacity tests and counseling for leisure time activity (n = 127) Women with physically demanding laundry work (n = 260) Absenteeism: personnel administration
Sick leave hours
15 mo
22.5 (95% CI, −13.8 to 58.8); NR, ns
Oude Hengel et al, 201435 Worksite intervention (physical and mental health component) (n = 171) 2 × 30 min + 2 × 1-h group sessions over 6 mo Physical therapist and empowerment trainer Usual practice (n = 122) Construction workers (n = 293) Productivity costs (absenteeism)
Companies’ registries
HCA
12 mo
−€760 (95% CI, −€1497 to −€156), NR
−€1029.70 (95% CI, −€2028.23 to −€211.36) (converted)
Rasmussen et al, 201636c PE + CBT + participatory ergonomics
[n (G1) =126, n (G2) =146, n (G3) =158, n (G4) =164]
12 × 1-h (PE) + 2 × 3-h (CBT) + 2 × 3-h and 2 × 1-h (participatory ergonomics sessions) Trained local therapists (physiotherapists and occupational therapists) No description Health care workers in elderly care either in nursing homes or in home care employed more than 20 h per week and aged 18-65 y; mainly nurses’ aides but also kitchen and cleaning personnel as well as janitors (service workers) belonging to the participating teams (n = 594) Absenteeism: questionnaire
12 wk
−0.05 (95% CI, −0.21 to 0.11); .53
Stenner et al, 202037 Endurance training (PE)
(n = 146)
The aim was to perform 210 min of endurance training a week (20-60-min units for at least 3 d per week) over 6 mo Exercise physiologist Waiting list (n = 145) Middle-aged female hospital workers (n = 265) Absenteeism: questionnaire
6 mo
NR, .586
Taimela et al, 200839 Intervention for high-risk (HR) group (n = 209) 1 × 90 min consultation with nurse and/or physician to plan future actions Occupational physicians and nurses Care as usual (n = 209) 49% construction industry, 51% repair, service, and maintenance of buildings, industrial installations, or communication networks [n (HR): 418; n (IR): 537] Absenteeism: employer’s records
12 mo
11 (95% CI, 1 to 20), NR
Intervention for intermediate risk (IR) group (n = 268) Access to medical counseling over the telephone from phone advice center Care as usual (n = 269) NR, NR, ns
Taimela et al, 200838 Intervention for high-risk group (n = 209) 1 × 90 min consultation with nurse and/or physician to plan future actions Occupational physicians and nurses Care as usual (n = 209) n (high-risk group): 418 Productivity costs: cost-effectiveness analysis of SA
12 mo
€17/SA day, NR
€25.54/SA dayb
Tamminga et al, 201340 The hospital-based work support intervention (n = 65) 4 × 15 min Hospital staff Usual oncology care (n = 68) Female cancer patients (n = 133) Absenteeism: questionnaire
RTW (relative risk)
Median time from the initial sick leave until partial RTW
Median time from initial sick leave until full RTW
1.03 (95% CI 0.84 to 1.2), NR
NR, 0.9
NR, 0.52
Productivity costs (absenteeism): questionnaire
HCA
FCM
12 mo
−€2425; .72
−€3161.87b
−€438; .48
−€571.09b
Uegaki et al, 201141 Supervisor telephone contact At 6 wk post-partum, supervisors conducted standardized interviews with employees to identify health issues potentially hindering RTW Supervisors Care as usual Pregnant women from the companies (n = 541) Absenteeism: questionnaire; sick leave hours NR, NR
Presenteeism: questionnaire; presenteeism hours NR, NR
Total productivity loss hours NR, NR
Sick leave costs €37 (95% CI, −€252 to €334)
−€52.46 (95% CI: −€357.33 to €473.60)b, NR
Presenteeism costs €109 (95% CI: −€66 to €298)
€154.56 (95% CI: −€93.59 to €422.55)b, NR
Total productivity costs: FCM
12 mo
€146 (95% CI: −€228 to €528)
€207.02 (95% CI, −€323.30 to €748.69)b, NR
Van Dongen et al, 201642 Structured physiotherapy + mindfulness training, e-coaching, and supporting elements (n = 129) 1 × 90 min per week over 8 wk Certified trainer Structured physiotherapy (n = 128) Employees of 2 Dutch governmental research institutes (n = 257) Productivity costs (absenteeism):
company records, FCM
€746 (95% CI, −€14 to €1885)
€999.36 (95% CI, −€18.75 to €2525.18)b, NR
Productivity costs (presenteeism): questionnaire, FCM
12 mo
€869 (95% CI, −€325 to €3930)
€1164.13 (95% CI, −€435.38 to €5264.71), NR
Viester et al, 201543 Health promotion intervention 3 × 60 min + 6 × 10-30 min Trained personal health coaches Care as usual Blue-collar employees of a construction company. (n = 314) Absenteeism: company’s register
12 m
1.19 (95% CI, 0.66 to 2.15), NR
Von Thiele and Hasson 201144 Reduction of weekly hours (n = 51) RWH: employees were free to spend the same 2.5 h however they wanted
12 mo
NR No intervention (n = 65) Dental health care workers (n = 177) Productivity: (quality and quantity of work: questionnaire) NR, NR, ns
Absenteeism: questionnaire NR, NR, ns
Presenteeism: questionnaire NR, NR, ns
Reduction of weekly hours with PE (n = 61) PE: off-work time was split into 2 mandatory PE periods, for a total of 2.5 h Productivity: (quality and quantity of work: questionnaire) NR, NR, ns
Absenteeism: questionnaire NR, NR, ns
Presenteeism: questionnaire
12 mo
NR, NR, ns
Von Thiele and Lindfors 201545 The work-based PE intervention (n = 13) 2 × 1 h per week over 1 y Physiotherapist No description (n = 12) Women employed in older persons’ care (n = 25) Absenteeism: questionnaire
SA days
NR, NR, ns
Absenteeism: questionnaire
SA days
12 mo
NR, NR, ns
Willert et al, 201146 Stress management intervention (n = 51) Each group contained 9 participants, encompassed 8 × 3 h over 3 mo Licenced clinical psychologists, with >5 y of clinical experience and a 1-y advanced training course in cognitive behavioral therapy Waiting list (n = 51) Persons from the working population (18-67 years) in the municipality of Aarhus could participate in the study (n = 102) Absenteeism: DREAM database
48 wk
NR; .07
Yaghoubitajani et al, 202247 Online supervised exercise (n = 12) 3 × 50-60 min over 8 wk Qualified corrective exercise instructor supervises No details (n = 12) Office workers with upper crossed syndrome (n = 36) Absenteeism:questionnaire
2 mo
NR, NR, ns
Exercise administered at the workplace (n = 12) 3 × 50-60 min over 8 wk NR, NR, ns
Zieringer and Zapf, 202448 Employee assistance program (n = 73) NR Counselors are typically psychologists, medical professionals, social workers, addiction counselors, or otherwise trained professionals who practice different forms of counseling Matched control group who did not receive employee assistance program (n = 134) Clients came from different industries and job roles, such as manufacturing, human services, banking, chemical industry, engineering, or public service (n = 410) Absenteeism: questionnaire
6 mo
NR, .43

Abbreviations: AHA, American Heart Association; CBT, cognitive behavioral therapy; DREAM, Danish longitudinal database; FCM, friction cost method; HCA, human capital approach; HR, high-risk; ICBT, internet-based cognitive behavioral therapy; ICD, International Classification of Diseases; IGLO, individual, group, leader, organization; IR, intermediate risk; NHLBI, The National Heart, Lung, and Blood Institute; NR, not reported; ns, nonsignificant; OHP, occupational health psychologist; PE, physical exercise; PIPPI, participatory physical and psychosocial workplace intervention; RTW, return-to-work; RWH, reduced work hours; s, significant; SA, sickness absence; WAI, work ability index.

a

Risk of SA days increased.

b

Converted to 2024 price level.

c

Stepped wedge cluster randomized trial.

4. Discussion

This review has synthesized the effectiveness of work ability interventions on productivity outcomes. The results suggest that the evidence for the effectiveness of work ability interventions is limited. To our knowledge, this is the first systematic literature review to examine the effectiveness of work ability interventions, regardless of setting and design, on productivity outcomes.

This systematic review included 29 articles covering a total of 33 interventions. Only 5 of these interventions had a significant effect on productivity outcomes, specifically on absenteeism. Three interventions were RCTs and 2 NRCTs. Both RCTs and NRCTs used mostly objective measures (data from registers) to measure absenteeism. Only 1 RCT used a subjective measure to measure absenteeism. Four interventions effectively reduced absenteeism, whereas 1 intervention unexpectedly increased sickness absence.

Among RCTs, the prevention program that included physical and mental health components for construction workers35 significantly decreased sickness absence by 8.5 days compared with the control group. This reduction in sickness absences, quantified and valued using a human capital approach, resulted in financial savings despite considerable uncertainty in the estimates. The workplace physical exercise intervention (WORK) combined with ergonomic counseling28 led to an increase in the Work Ability Index (WAI) item 5 compared with the home-based physical exercise intervention (HOME) with ergonomic counseling among female health care workers, indicating a reduction in sickness absence. It is noteworthy that the effect was small, and the follow-up period was only 10 weeks. The occupational health intervention39 for the construction workers at high risk of sickness absence reduced sickness absence days by 11 days compared with usual care. In addition, the intervention turned out to be cost-effective38 compared with usual care, indicating that well-designed interventions can be economically beneficial. However, the wide CIs and the subjectively gathered costs related to service use call for a cautious interpretation.

In a weighted matched sample, individuals with at least 1 occupational health care psychologist (OHP) appointment for mental disorders32 showed that the intervention group had a mean of 11.4 sickness absence days whereas the control group (no OHP appointment) had 20.2 days. In the full sample, the intervention group had 11.1 sickness absence days, compared with 18.9 days for the control group. OHP consultation for employees with mental disorders significantly reduced sickness absence days, reinforcing the importance of mental health support in occupational settings.

The return-to-work (RTW)–coordination model31 showed an increase in the risk of sickness absence from the pre-intervention to the post-intervention period, 3 years after implementing the RTW-coordinator model, compared with 3 years prior. The adjusted model indicated that the risk increased by 1.26-fold among cases and by 1.03-fold among controls in the total population. Although the intervention increased sickness absence compared with the control, controls had a 2.0-fold higher risk of disability retirement compared with cases in the total population [hazard ratio (HR) = 0.49]. This suggests that although the intervention may have negative short-term effects, it could offer long-term benefits in terms of workforce retention. It is also possible that when the intervention aims to keep individuals with poor work ability employed, sickness absences may increase, as those in poorer condition in the control group may leave the workforce.

Seven original studies22,31,33,34,36,37,46 conducted subgroup analyses. Most studies had very small populations, limiting their ability to perform subgroup analyses. One RCT22 demonstrated that productivity improved statistically significantly for the entire population after 3 months, but the effect did not persist for 12 months. Subgroup analyses for overweight female health care workers did not yield statistically significant productivity outcomes at either 3-month or 12-month follow-up. Five RCTs31,34,36,37,46 conducted subgroup analyses but they did not alter the results regarding productivity variables. Among these, Kausto et al31 included individuals with reduced work ability (n = 683) in their subgroup analysis, finding that whereas absenteeism remained unchanged following the intervention, controls had approximately a 2.9-fold higher risk of disability retirement compared with cases (HR = 0.34; 95% CI, 0.12-0.99). Nurminen et al34 performed subgroup analyses based on sickness absence days at baseline (less than 10 days, over 10 days, and 10-30 days). Rasmussen et al36 focused on nurses’ aides (n = 527) in their subgroup analysis. Stenner et al37 conducted subgroup analyses based on baseline WAI score: poor (WAI 1, 7-36 points, n = 83), good (WAI 2, 37-43 points, n = 136), and excellent (WAI 3, 44-49 points, n = 46). Willert et al46 conducted analyses based on employment status (n = 40) and part- or full-time sick leave (n = 61). One study33 performed subgroup analyses stratified by age: younger participants (45 or younger, n = 58) and older participants (over 45, n = 53), with significant productivity improvements favoring the younger group at both 4-month (mean difference: 0.99 ± 0.37; 95% CI, 0.26-1.72; P = .009) and 12-month follow-up (1.27 ± 0.38; 95% CI, 0.52-2.03; P = .001); similar effects were not observed among older participants, indicating that younger individuals may benefit more from aerobic exercise interventions. Two articles27,30 were secondary analyses from the original study and they conducted subgroup analyses. These original studies are not included in this review as they did not report productivity outcomes. Overall, the findings suggest that most work ability interventions were unable to affect productivity. Subgroup analyses of the original studies did not alter the results, except for 1 study.33 In this study, the intervention did not have a statistically significant effect on productivity when considering the entire population, but subgroup analysis showed that it increased productivity in the younger age group. Certain interventions can effectively reduce absenteeism thereby enhancing productivity. However, the results should be interpreted with caution because the results are not generalizable across all settings or populations due to heterogeneity.

It is crucial for work ability interventions to improve employees’ health and work ability, but it is also important to enhance productivity to justify investments from societal or organizational perspective. In the long term, a healthy employee may also become more productive, as personal resources are sufficient, and production losses decrease. However, capturing these effects in research can be challenging due to short follow-up periods and difficulties in measuring productivity outcomes.

It is noteworthy that most included studies evaluated productivity solely from the perspective of absenteeism. Although some studies used questionnaires to assess perceived productivity and presenteeism, only a limited number simultaneously measured absenteeism, productivity, and presenteeism. One reason for this focus on absenteeism might be its association with an individual’s health and the ease of objective measurement. In contrast, perceived productivity and presenteeism are more subjective and challenging to quantify. However, absenteeism alone does not fully reflect overall productivity. A more robust evaluation should include assessments of presenteeism and productivity at the individual and/or organizational levels to yield a more comprehensive understanding.

The practical relevance of absenteeism depends on the nature of the work and the availability of replacement labor. In manual labor, the impact of absenteeism can differ from information work because manual tasks may require urgent completion to maintain organizational productivity. In contrast, information workers can typically resume their tasks upon returning from sick leave, unless there is a prolonged absence. In manual labor, a substitute might be found within the organization or from the labor market, whereas in information work finding a replacement may be challenging, delaying task completion (compensation mechanisms).5 Presenteeism, like absenteeism, reflects productivity losses, whereas perceived productivity reflects how productive an individual feels without necessarily involving illness. Presenteeism and perceived productivity might partially overlap or become conflated.

Productivity is possible to measure objectively, at least at the organizational level, by documenting measurable parameters that can be obtained from company databases. Micro-level productivity analysis examines individual and organizational productivity whereas macro-level analysis examines productivity from a societal perspective. It is notable that individual and organizational outcome variables can differ. From an organizational and societal perspective, average productivity is more important rather than productivity of individual employees, suggesting organizational and macro-level analysis is more sensible in the broader view.

Only 3 studies measured productivity costs using a human capital approach,35 a friction cost method,42 or both.40 This suggests that productivity costs are not frequently included in the evaluation of work ability interventions, and the appropriate method for such evaluation remains uncertain. It would be beneficial to measure productivity costs using both the human capital approach and friction cost method, as there is ongoing debate regarding which method is superior.

Multiplier effects and unpaid labor are also linked to productivity through productivity losses. The multiplier effect refers to a situation where the absence of one employee’s input prevents the entire team from functioning. For instance, if a surgeon is not able to perform surgery, the whole operating team is unable to function. From a societal perspective, unpaid labor such as volunteer work also plays an important role when measuring productivity.5

Productivity outcome variables are prone to publication bias. For instance, presenteeism may be easily overlooked or unreported due to its complexity compared with absenteeism. Consequently, absenteeism may skew results and provide a misleading picture of overall productivity. Therefore, it is crucial to consider as many productivity-related variables as possible to obtain a more realistic picture of overall productivity. If register data are available productivity losses can be measured with disability pensions and employment status, in addition to absenteeism, when considering a societal perspective. Depending on the chosen perspective, combining objective productivity from registry data, absenteeism, disability pensions, employment status, and survey data on presenteeism and volunteer work can offer a more comprehensive view of productivity.

Implementing work ability interventions using an experimental design appears to be challenging. Conducting a double-blind study in this context is difficult, as the person administering the intervention is usually aware of whether the participant belongs to the experimental or control group. Moreover, dividing participants into 2 groups, where 1 group is likely to receive a more effective intervention, poses ethical concerns or entails a lack of motivation for participation. It might also be difficult to enlist enough participants to the study (small sample size), which results in low statistical power.75 The feasibility and scalability of work ability interventions are also challenging, as they encounter various real-world problems, such as resource constraints, operational disruptions, workplace diversity, and the adaptability of interventions.

A register-based quasi-experimental design is a good alternative for measuring the effectiveness of work ability interventions on productivity (particularly on sickness absence), assuming the register data are robust and comprehensive. This approach allows for a large sample size, as demonstrated by 2 studies.31,32 In a quasi-experimental design, a well-matched sample ensures that groups are highly comparable with respect to covariates despite lack of randomization.76 Follow-up times can also be wider than in a traditional RCT. Another way to address the challenges regarding work ability interventions in diverse occupational settings could be dissemination and implementation (D&I) research by focusing on effectiveness, feasibility, and scalability. D&I research frameworks typically consider contextual and multi-level barriers and facilitators that impact the adoption and use of evidence-based interventions across various real-world settings.77 Effective implementation is essential for accurately measuring outcome effectiveness. The feasibility of an intervention addresses whether it is realistic or worthwhile to implement within real-world constraints,78 whereas scalability examines if expanding the intervention maintains its effectiveness.79 Previously mentioned frameworks can help ensure that interventions are well suited and applicable in real-world settings. Thus, D&I research could bridge the gap between the development of work ability interventions and their real-world applications.

4.1. Strengths and limitations of the included studies

All the studies used self-reported data to measure productivity or presenteeism. However, subjectively measured outcomes can introduce bias and limit significantly the reliability of the findings. Most studies also relied on self-reported data to measure absenteeism, although some employed register-based measurements. Notably, there is strong agreement between self-reported and register-based absenteeism data.80 The strength of the included studies was that almost all studies with significant effects used objective measures of absenteeism.

Some of the RCTs were limited by very small sample sizes, which affects the reliability of the findings. However, most RCTs had sample sizes of over 200, indicating that both the intervention and control groups had over 100 participants, aligning with recommendations.81 All but 1 RCT with a positive effect had a sufficient sample size, enhancing the reliability of the findings. Two NRCTs24,36 were limited by very small sample sizes (n = 25-37), which may affect the robustness of the findings. One NRCT48 had a larger sample size of 410 participants. Two NRCTs31,32 with significant effects had a substantial number of participants (n = 2726-9720), which enhances the reliability of their findings.

A limitation of work ability interventions is their implementation within specific settings or populations, which limits their generalizability to other contexts. Additionally, the heterogeneity of work ability interventions and productivity-related outcomes poses challenges in summarizing results and drawing generalizable conclusions.

4.2. Strengths and limitations of this review

This systematic review has several strengths, including the wide inclusion criteria and a comprehensive search strategy that ensured a wide range of studies were considered. It included studies identified through the snowball effect and included both RCT and NRCT studies, enhancing the scope and depth of the analysis. All studies featured a comparison group, which is inevitable when assessing the effectiveness of interventions.

However, inclusion criteria may have excluded some important studies, and the absence of “performance” in the search strategy may weaken its comprehensiveness. Additionally, the specific definitions of work ability and work ability interventions could have led to the omission of relevant research, resulting in the exclusion of wellness programs implemented in workplaces. These programs have been studied, for instance, in the United States.82 The review did not explore gray literature, potentially missing unpublished studies, and there is a risk of publication bias, as studies with undesired or statistically nonsignificant results are less likely to be published. The kappa statistic value indicated that the level of agreement was weak (P.I., M.I.) and moderate (P.K., E.S.) at the title and abstract screening phase. This indicates that 25% (P.I., M.I.) and 60% (P.K., E.S.) of the data are reliable. At the full-text review phase, Cohen kappa was 0.80 (P.K., M.I.) and 0.61 (P.K., E.S.), indicating that 64% (P.K., M.I.) and 34% (P.K., E.S.) of the data are reliable, respectively.15 Another limitation of this review is that we could not perform a meta-analysis due to the heterogeneity of the work ability interventions and outcomes. For the same reasons we did not conduct subgroup analyses.

5. Conclusions

The analysis of work ability interventions showed that most of them were ineffective in increasing productivity-related outcomes, whereas only a few interventions affected these outcomes, specifically absenteeism. Among these, 4 interventions effectively reduced absenteeism, whereas 1 trial increased the risk of absenteeism. Notably, 1 trial indicated a reduction in costs related to absenteeism, and another showed that the intervention was more effective and less costly than usual occupational care. It remains challenging for society and organizations to invest in work ability interventions when there is insufficient information on evidence-based interventions that enhance productivity. This systematic review highlights the current lack of evidence regarding the effectiveness of high-quality work ability interventions on productivity. Further research is needed to fill the information gap concerning work ability interventions that affect productivity. Quasi-experimental register-based studies are a good opportunity to address this issue.

Supplementary Material

Web_Material_uiaf051
web_material_uiaf051.zip (78.3KB, zip)

Contributor Information

Pasi Kekkonen, Department of Occupational Health, Finnish Institute of Occupational Health, Helsinki, Finland; Department of Health and Social Management, University of Eastern Finland, Kuopio, Finland.

Eija Savolainen, Department of Health and Social Management, University of Eastern Finland, Kuopio, Finland.

Mari Immonen, Department of Occupational Health, Finnish Institute of Occupational Health, Helsinki, Finland.

Pauliina Kangas, Department of Occupational Health, Finnish Institute of Occupational Health, Helsinki, Finland.

Elisa Rissanen, Department of Health and Social Management, University of Eastern Finland, Kuopio, Finland.

Ismo Linnosmaa, Department of Health and Social Management, University of Eastern Finland, Kuopio, Finland.

Author contributions

P.K. contributed to the planning of the study, conducted screening and data extraction, analyzed the data, and wrote the initial manuscript. E.S. conducted screening and data extraction. E.R., P.K., and I.L. contributed to the planning of the study and revised the manuscript. M.I. conducted screening.

Supplementary material

Supplementary material is available at Journal of Occupational Health online.

Funding

This study was funded by the Social Insurance Institution of Finland.

Conflicts of interest

All authors declared that they have no conflicts of interest.

Data availability

The datasets supporting the conclusions of this article are included within the article and its supplementary material.

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Associated Data

This section collects any data citations, data availability statements, or supplementary materials included in this article.

Supplementary Materials

Web_Material_uiaf051
web_material_uiaf051.zip (78.3KB, zip)

Data Availability Statement

The datasets supporting the conclusions of this article are included within the article and its supplementary material.


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