Table 1.

Summary of recruitment registry requirements

Web-based application to simplify and automate the process for collecting, storing, monitoring, and reporting registry data
Secure/manage access
Secure login features and role-based access
Manage staff access to information
Screening/storing/documenting
Ability to store anonymous initial contact demographic information
Ability to document consent
Ability to screen a potential participant
Ability to store contact and sensitive information and previously anonymous demographic information about registered participants
Ability to store mailing information and generate mailing labels, mailing logs, and form letters
Searching/filtering/tracking
Ability to track participant’s progress in processes, status, contacts, and events/activities
Ability to track time to progress from first contact to every other step
Ability to track in which studies/programs a participant is screened, eligible for, enrolled in, ineligible for (and reasons), interested in, not interested in
Search and query functions on all entered data.
Report generation and auditing capabilities
Ability to profile characteristics of participants recruited, for example, demographics and referral source
Ability to audit the quality of the data
Multisite management capabilities
Program and study management
Manage program and study status
Manage multiple type of contacts and workflow
Activity management
Recent activity list for potential participants/participants
Recruitment task and activity management
Dashboard to facilitate data use and management