Table 1.
Partnership and Translation Activities in Preparing a Community-Based Organization (CBO) to Implement an Evidence-Based Program (EBP)
| Phase | Approximate Timeline | CBO Partner Activities | Joint Partnership Activities | University Partner Activities |
|---|---|---|---|---|
| Client Needs Assessment | ~ 5 months to gather and synthesize data | ○ Gather information about client needs one-on-one, in context of existing relationships ○ Share data on services provided |
○ Interpret and synthesize results of client needs assessment data-gathering efforts ○ Prioritize client needs in context of CBO mission |
○ Conduct focus groups with clients, as an independent observer ○Analyze focus group, service use data to identify needs |
| Program Adoption and Adaptation | ~ 8 months from initial EBP review to training; EBP adaptations are ongoing | ○ Judge whether EBPs are consistent with CBO mission ○ Align existing staff skills with EBP requirements ○ Draw on local expertise for EBP adaptations ○ Document adaptations |
○ Identify criteria for EBP selection ○ Create system for documenting EBP adaptations (content, logistics) |
○ Review existing programs that address identified client needs ○ Summarize pros/cons ○ Manualize EBP adaptations, verify in keeping with original structure and principles |
| Capacity Building and Sustainability | ~ 6 months to create job descriptions, hire and train interns; ~ 2 months to hold specialized trainings; ~ 8 months to develop database; Grant seeking is ongoing | ○ Outline current staff roles and duties ○ Evaluate how EBP implementation will affect current/future resources (e.g., budget, infrastructure, staff) ○ Seek funding to continue program |
○ Use flow charts, logic models to detail staff activities, CBO needs ○ Recruit interns from local institutions ○ Complete specialized trainings (e.g., with EBP developers; research process; working with jailed clients) |
○ Develop database infrastructure to serve multiple organizational needs ○ Create system to collect and manage process and outcome evaluation data ○ Provide training in research (e.g., informed consent, research ethics, program evaluation goal) |
| EBP Implementation and Family Engagement | ~ 2 months to recruit families; ~ 4 months to implement program (per cohort) | ○ Provide ongoing staff support ○ Recruit families through local connections and events |
○ Plan and hold celebrations to acknowledge and honor staff and family achievements | ○ Suggest strategies for retention ○ Develop systems to track family contact information, attendance |
| Program Evaluation | ~ 6 months to plan outcomes, measures ~ 4 months to develop protocols Data collection and analyses ongoing | ○ Define outcomes of interest ○ Facilitate data collection on-site |
○ Develop data collection protocols ○ Review possible measures, assessments ○ Adapt current intake forms ○ Plan how to use data to inform practice, find additional funding |
○ Plan evaluation design ○ Develop/adapt measures ○ Provide analytic support ○ Generate program evaluation outcome reports |
| Partnership Development | ~ 2 years (unfunded) grantwriting ~ 2 years project activities | Ongoing communication with partner regarding goals, priorities, challenges | ||