Table 2.
Characteristic codes and definitions
| Category | Characteristic | Definition |
|---|---|---|
| Technology | ||
| Reports system as evidence-based | Coding source states that any aspect of system (e.g., measures, entire systems) is evidence-based. | |
| HIPPA compliant | Coding source explicitly states that system and its components are HIPAA compliant. | |
| HL7 compliant | Coding source explicitly states that system is HL7 Compliant. | |
| Adaptive measures | Measures included in system and their included questions are adaptive based on service recipient's responses. | |
| Generate invoices for the purposes of billing | System generates invoices based on information within itself. | |
| System is an HER | System explicitly states that it is an electronic health record (EHR). | |
| Reports fulfilling "Meaningful Use" criteria | “Meaningful Use” criteria. | |
| Reports system as Blue Button Compliant | Coding source explicitly states that system is Blue Button Compliant. | |
| Training and Technical Support | ||
| Available training for system use other than demo | There is available training for use of the system (e.g. in person training, webinars, etc.) | |
| Available technology support | Tech support involves the availability of individuals with extensive experience in the navigation/use of system itself and problem solving related to issues with the technology of itself. | |
| Available instruction manual for system | There is an available and freely accessible instruction manual for system. | |
| Ongoing support beyond technical support | System or its creating organization provides ongoing support for the implementation of system and its integration into provider workflows, organizational policies, etc. (e.g., continued consultation about its use in clinical care, administrator decision-making based on aggregated data). This support is ongoing over time. | |
| Administration and Use Options | ||
| Internet based | System is fully web-based, accessible via a browser, and it is updated without requiring a download to a local machine or device | |
| Free standing software | System is software that "lives" on a local machine/device (e.g. Microsoft Word) that must be updated by user. | |
| Ability to use on mobile devices | System has ability to be used on mobile devices, e.g. PDA, phone, tablet, etc. | |
| Available service recipient portal for data entry | Service recipients are able to enter data directly into system via a dedicated portal (e.g. log-in in wait room to complete measures before therapy session). | |
| System Acquisition | ||
| Available for purchase/acquisition | System is currently available for purchase or acquisition. | |
| Price listed in source materials | Coding source provides the price of the system for those interested in purchasing. | |
| Available demo of system for promotional purposes | A demo of system is available without requiring purchase or acquisition of system. | |
| Contact information of developer | Coding source provides contact information for system’s developer. | |
| Accessibility | ||
| Provisions for special populations | System contains built-in, automatic capabilities to support its accessibility to special populations such as populations with particular diagnoses | |
| Available in other languages | System has built-in, automatic availability in at least 1 language other than English. | |
| Provisions for disabled populations | System contains built-in, automatic capabilities to support its accessibility to disabled populations without the need for additional assistive devices (e.g. visually impaired). |