Table 2.

Retrieval, Quality Assessment, and Transfer of Materials

	Retrieval		Quality Assessment		Transfer
Components	Process	Personnel	Process	Personnel	Process	Personnel
Biospecimens	Locating biospecimens Pulling biospecimens from storage (freezer, shelf, box)	Biobank administrative manager Biobank technician	Random selection of subset biospecimens Apply QA/QC methodology	Biobank technician Data analyst/manager	Recoding/labeling biospecimens Packaging and shipping of Biospecimens preparing and executing required documentation (e.g., Material Transfer Agreement, general agreements, shipping logs)	Biobank technician Administrative manager
Data	Identifying specimens in LIMS Identifying which data belongs to the bank and the relations between data (a) fully understanding the data sources (b) understand the history, structure, meaning of source data Identifying required system/software (a) what software is needed to process that data (e.g., format of the database (b) hardware Planning the migration of the data (a) which parts can/should be migrated/where manual input is easier (b) specifications for mapping the data	Data manager	Record QA/QC biospecimen results Identify quality issues in data	Biobank technician Data manager	Migrating the data using defined migration rules (a) Start with a small sample to test Validate/test the data Follow-up and maintenance	Data manager