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. Author manuscript; available in PMC: 2018 Jun 1.
Published in final edited form as: Clin Trials. 2017 Mar 19;14(3):286–298. doi: 10.1177/1740774517690146

Table 1.

Data Collection

Instrument Primary Data Collected Completed by Time Point
Specialty Clinic GIS
Information 		Population percentages within 30 miles
of specialty clinic, minority, foreign
born, non-English speaking; other socio-
economic and healthcare access markers		 RECRUIT Team from Census Data Before determination of
eligibility
Specialist Investigator
Demographics Form 		Demographics, clinical trial experience,
Average number of patients on protocol
for any trial at a specialty clinic		 Specialist Investigator Baseline, consenting
specialty clinics
Coordinator
Demographics Form 		Demographics, education, clinical trial
experience		 Coordinator Baseline, consenting
specialty clinics
Self-Efficacy and
Outcome Expectations
Questionnaires36 		Confidence in planning effective
recruitment, implementing a plan to
recruit minorities, communicating with
patients, communicating with
recruitment sources		 Specialist Investigators and
Coordinators (separate forms)		 Kick Off
End of modules
End of intervention
Enrollment Logs Patient age category, gender, ethnicity,
and date of enrollment		 Parent Trial Coordinating Center Monthly
Screening Logs** Race/Ethnicity, age category, gender
referral source, reason for refusal		 Coordinator or Parent Trial
Coordinating Center		 Monthly
Recruitment Activity
Checklists**		 Frequency of common recruitment
activity types		 Coordinator Monthly
Patient Satisfaction
Survey78,79 **		 Anonymous satisfaction rating on
interactions with clinic staff, convenience
of visit, and comfort level		 All screened potential participants
and enrolled parent trial
participants (voluntary)		 Every Screening and Study
Visit
Key Informant
Interview67 		Semi-structured open-ended questions
about minority recruitment strategies and
intervention components		 Interviewer independent of
RECRUIT Team interviewing
Specialist investigators’ and
coordinators’ from consenting
specialty clinics		 End of the RECRUIT
intervention
*

Specialty clinics are followed for two years from enrollment in RECRUIT or until the end of recruitment for their parent trial, whichever occurs first.