Table 2.
Topics Addressed in Data Depositing Guidelines
| Topic | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | % |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
|
|||||||||||||
| Participant protections | |||||||||||||
| Anonymization: Remove or replace direct identifiers | √ | √ | - | √ | - | √ | √ | √ | √* | √ | √ | √ | 83 |
| Anonymization: Remove or replace indirect identifiers | - | √ | - | - | - | - | -†† | √** | √* | √ | √ | √ | 50 |
| Anonymization log | - | - | - | - | - | - | √ | √ | √ | √ | √ | √ | 50 |
| Set access controls: Specify if access is restricted (and how) | √ | √ | √ | √ | √ | - | -†† | √ | √ | √ | √ | √ | 83 |
| Set access controls: Dissemination is delayed (embargo)† | √ | √ | √ | √ | - | √ | √ | √ | √ | √ | √ | √ | 92 |
| Adhere to requirements of ethics committee (e.g., IRB, REC) | √ | √ | √ | √ | - | - | - | -†† | √ | - | √ | √ | 58 |
| Proof or waiver of REC permissions for archiving | √ | √ | √ | √ | - | - | √ | √ | √ | √ | √ | √ | 83 |
| Proof or waiver of REC permissions for sharing/regulating access | - | - | √ | √ | - | - | √ | √ | -†† | - | √ | √ | 50 |
| Documents to be submitted | |||||||||||||
| Research methods and practices | √ | √ | - | √ | - | - | √ | √ | √ | √ | √ | √ | 75 |
| Data collection instruments | √ | √ | - | √ | - | - | √ | √ | √ | √ | √ | √ | 75 |
| Data collection process/approach and problems | √ | √ | - | √ | - | - | - | √ | √ | √ | √ | √ | 67 |
| Codebook | √ | √ | - | √ | - | - | - | √ | √ | √ | √ | √ | 67 |
| Data documentation /metadata | √ | √ | - | √ | √ | √ | √ | √ | √ | √ | √ | √ | 92 |
| Bibliography | √ | √ | √ | √ | - | - | √ | √ | √ | √ | √ | √ | 83 |
| Liability waver | √ | - | - | √ | √ | √ | √ | - | √ | √ | √ | √ | 75 |
| DDI-compliance/clearly labeling data files | √ | √ | - | - | √ | √ | √ | √ | √ | - | √ | √ | 75 |
| Fees | |||||||||||||
| Fee required for depositing some or all data files‡ | - | - | - | - | - | √ | - | √ | √ | - | - | - | 25 |
Key: 1= Australian Data Archive; 2 Slovenian Social Science Data Archives; 3= Czech Social Science Data Archive MEDARD Catalog; 4= Databrary at New York University and Penn State; 5= Dataverse US Murray Research Center at Harvard; 6= The Dryad Repository at North Carolina State University; 7= Swiss Centre of Expertise in the Social Sciences; 8= Finnish Social Science Data Archive; 9= Interuniversity Consortium for Political and Social Research at the Institute for Social Research at the University of Michigan; 10= Norwegian Social Science Data Services; 11= Qualitative Data Repository at Syracuse; 12= UK Data Archive
√ = Guidelines address topic; - = No mention of topic in guidelines
Repository requires vaguer descriptors, but discourages pseudonyms and fictionalizations
Repository discourages removing or replacing indirect identifiers
Delaying is an available option for depositing researchers, but not required for deposit
Repository Contact indicated that the topic is addressed internally rather than in the written guidelines.
Some repository contacts mentioned fees for depositors, but these were not written in the guidelines.