Table 2.
Outcome and process measures in the PT-REFER trial.
| Evaluation type | Measure | Data collection method | Reported by | Description | Data collection schedule |
|---|---|---|---|---|---|
| Trial outcome evaluation | Primary outcome | ODES | YMCA associations | Number of new participants enrolled in EF | Monthly (April 2016–September 2018) |
| Secondary outcome | ODES | YMCA associations | Number of new EF enrollees referred by a PT | Monthly (April 2016–September 2018) | |
| Quantitative process evaluation | Provider outreach practices | Online survey | YMCA associations | Current outreach practices to healthcare providers; leadership support for outreach; resources used for outreach; primary barriers to conducting outreach | Baseline (April 2016) 12 months (April 2017) 24 months (April 2018) |
| Staff time | Online survey | YMCA associations | Job title; time allocation (%) across job duties, including outreach | Baseline (April 2016) Quarterly (June 2016–June 2018) |
|
| Detailed outreach activities | Online survey | YMCA associations | Information on outreach activities, including number of emails; phone calls; in-person meetings; feedback to providers; resources provided (e.g., posters); cost of resources | Monthly (May 2016–June 2018) | |
| Qualitative process evaluation | Toolkit implementation | Structured interview | YMCA associations (intervention group only) | Completion of toolkit activities; use of toolkit resources; time spent on each activity; usefulness of toolkit activities for building referral linkages to PTs | After months 3 and 7 of intervention (July and November 2016) |
| Year 1 interviews | Telephone interview | YMCA associations | Outreach efforts; barriers and facilitators to outreach; senior leadership support for outreach; resources used during outreach; toolkit implementation (intervention group only) | May 2017 | |
| Year 1 interviews | Telephone interview | PTs | Perceptions of YMCA outreach efforts; communication with YMCA partner; referrals to EF; reasons for non-referral; barriers and facilitators to referral | May 2017 | |
| Year 2 interviews | Telephone interview | YMCA associations | Outreach efforts; barriers and facilitators to outreach; senior leadership support for outreach; resources used during outreach; toolkit use and dissemination; interest in receiving toolkit (control group only) | May 2018 | |
| Cost evaluation | Interventionist time | Invoice | Y-USA | Time spent on intervention-specific activities | Quarterly (April 2016–September 2018) |
| Research team time | Budget | Research team members | Time spent on intervention-specific activities, separate from research-specific activities (e.g., participation in technical assistance calls) | Quarterly (April 2016–September 2018) | |
| Staff time* | Survey | YMCA associations | Job title; time allocation across job duties, including outreach | Quarterly (April 2016–June 2018) |
Notes: ODES=Online Entry Data System; YMCA=Young Men's Christian Associations; EF = Enhance®Fitness; PT=Physical therapist; Y-USA=YMCA of the USA *This measure is the same measure used for the quantitative process evaluation.