Table 3.
Example TA Note Sections Categorized by Themes and Percentage of Total Sections by Theme
| Communication (31%) | Planning (24%) | Performance (21%) | Capacities (2%) | Challenges (2%) | Analyses (20%) | |||
|---|---|---|---|---|---|---|---|---|
| TA Provider— Initiated for Coalition’s Education (7%) | “I explained the worksheet: where I got the information from and how I had included program goals that included school data.” “I shared Life Skills fidelity materials with PD.” “I showed staff the cost estimate worksheet from the GTO manual.” |
Group (8%) | “We discussed what doing with our TA time and I asked staff what they would like help with in the next meeting.” “We prepared to present issues at work group meeting.” “We discussed a plan for training.” |
Group (7%) | “We next turned to the goals tool We went through the different goals that had been identified and made revisions.” “Two clients’ data been put on hold as they are experiencing staff turnover.” “We clarified the data collection procedures on paper.” |
“Staff don’t have enough time to get a group up and running before the holidays.” “Training has been put on hold as they are experiencing staff turnover.” “Staff were unable to use the CD we provided because their computers do not have CD drives.” |
“Do you think that it is feasible for staff to pursue getting access to school performance for current students?” “Site liaison was asked to provide info about survey follow-up methods.” “If anyone can provide suggestions for sustainment activities, please let me Know.” |
“There is some confusion over who should attend the training.” “PD cancelled meeting because they are busy preparing a grant application.” “PD is optimistic that they will get good response rates by using this Web-based survey.” |
| Coalition— Initiated for TA Provider’s Education (12%) | “PD provided me with grant application that outlined services delivered, population served, and outcomes.” “PD informed me that they are instituting a new activity for all clients on …” “PD showed me the survey that they had implemented last year.” |
TA (11%) | “I proposed to write up our work in the logic worksheet and circulate it before our next meeting.” “In prep for our meeting tomorrow, I planned to review CSAP core measures.” “I reviewed Web site and planned to contact developer of the assessment tool.” |
TA (11 %) | “I attended the staff meeting and trained staff on new database.” “I ordered evaluation materials from program developer.” “I developed consent materials to be used for the evaluation.” |
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| TA Provider— Request for Info from Coalition (6%) | “I asked PD to report on how long it took to complete the monthly meeting form.” “I asked staff for the numbers from last year so that we could compare.” “I asked staff for a copy of the curriculum that they were using.” |
Coalition (5%) | “PD intends to present his idea of having a monthly manager’s meeting with CEO on Monday.” “For our next meeting, staff will prioritize the list of measures.” “PD is going to look into the costs associated with getting the raw data back.” |
Coalition (3%) | “PD went through the CSAP core measures and marked the ones that were relevant.” “Staff had a meeting with the truancy officers last week.” “PD sent me raw data file for analyses.” |
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| Coalition— Request for Info from TA Provider (6%) | “Staff would like a shorter instrument, preference is for a self-administered version.” “Staff would like some guidance on implementing new survey materials and how to analyze data.” “I received email: When you come again, please bring the manual.” |
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Note: TA = technical assistance; PD = program director; GTO = Getting To Outcomes; CSAP = Center for Substance Abuse Prevention.