Table 3.

Roles and responsibilities during a virtual conference

Role	Responsibilities
Program chair	• Introduces speakers
	• The “personality” of the conference
	• Approves real-time adjustments to conference schedule
Conference producer	• Watches time
	• Communicates with presenters 20 min before their talk
	• Gives a 5-min warning to presenters so they do not run over time
	• Ensures speakers are logged in to the platform
	• Manages participant issues as they arise
Chat box moderator	• Answers questions within chat box
	• Collates themes among questions
	• Notifies audience members who post questions of when they will be called on to ask a question
Audiovisual specialist	• Troubleshoots issues during the conference
	• Ensures all audience members are muted
	• Sets up and coordinates breakout rooms
	• Mutes/unmutes participants as needed
Breakout room moderator	• Moderates/facilitates participant activities in breakout rooms