Table 2.

Sample table showing data processing rules for message and error reports

Data element	Required/optional	Format	Translation rules	Error condition	Indicator for support staff
Message Type	R	Alpha	Must contain SVCREC	If not SVCREC, reject record	Audit report for submitted batch files are available
Org Name	R	Alphanum	Must be registered organization in HIM (tier 2)	If blank or invalid, reject record	Audit report for submitted batch files are available
Local Org ID	R	Num	Must be registered organization in HIM (tier 2)	If blank or invalid, reject record	See above
Dept Name	R	Alphanum	Must be registered organization in HIM (tier 3)	If invalid, reject record	See above
Dept ID	R	Num	Must be registered organization in HIM (tier 3)	If invalid, reject record	See above
Pat ID	R	Alphanum	Patient ID must be alphanum format	If blank, reject record	See above
Gender	R	Alpha	Required. All records must contain gender. Translate as required to match internal gender format	If blank or invalid format, reject record	See above
DOB	R	yyyymmdd	Required	If provided and invalid date format, reject record	See above
Med svcs code	R	Alphanum	N/A	If field blank, reject record	See above
ICD code	O	Alphanum	N/A	N/A	See above
Service date	C	yyyymmdd	Either visit date (for outpatients) or service date (for inpatients) must be provided	If service date is blank, reject the record	See above