Table 2.
Details of the 27 meetings that informed the steps to integrate the patient decision aid into the electronic health record and the facilitators and barriers to the integration effort.
| Institution and meeting date | Platform | Recorded? (yes or no) | Meeting duration (min:sec) | Meeting personnel | |||||
| Dartmouth-Hitchcock Medical Center | |||||||||
|
|
January 9, 2019 | Zoom | Yes | 40:03 | 3 UPFRONTa study members, 4 EBSCOb Health members, and 2 clinical informatics members and clinicians | ||||
|
|
February 6, 2019 | Phone | Yes | 44:50 | 2 UPFRONT study members, 1 clinical champion, 1 Epic technologist, 1 EBSCO Health member, 1 clinical informatics member and clinician, and 2 clinicians | ||||
|
|
July 25, 2019 | Webex | Yes | 23:39 | 3 UPFRONT study members and 1 Epic technologist | ||||
|
|
August 9, 2019 | Zoom | Yes | 5:49 | 2 UPFRONT study members, 1 Epic technologist, and 1 clinical informatics member and clinician | ||||
| Barnes-Jewish Hospital | |||||||||
|
|
February 4, 2019 | Zoom | Yes | 50:24 | 3 UPFRONT study members, 1 clinical champion, 1 Epic technologist, 2 EBSCO Health members, and 1 research assistant | ||||
|
|
May 23, 2019 | Zoom | Yes | 27:25 | 3 UPFRONT study members, 1 Epic technologist, and 1 Epic software analyst | ||||
|
|
June 6, 2019 | Zoom | Yes | 35:07 | 3 UPFRONT study members, 2 Epic software analysts, and 1 Epic technologist | ||||
|
|
February 3, 2020 | Webex | Yes | MDNRc | 1 UPFRONT study member, 1 Epic software analyst, 2 clinicians, and 18 ambulatory operations members | ||||
|
|
February 11, 2020 | Webex | Yes | MDNR | 1 UPFRONT study member, 1 Epic technologist, 1 Epic software analyst, and 1 interfaces team member | ||||
|
|
March 3, 2020 | Webex | Yes | 27:35 | 1 UPFRONT study member, 1 Epic technologist, and 1 Epic software analyst | ||||
| Montefiore Medical Center | |||||||||
|
|
January 22, 2019 | Zoom | Yes | 7:45 | 2 clinical champions, 1 UPFRONT study member, 1 Epic software analyst, and 3 research assistants | ||||
|
|
January 30, 2019 | Zoom | Yes | 27:38 | 2 UPFRONT study members, 2 EBSCO Health members, and 4 Epic software analysts | ||||
|
|
January 14, 2020 | Skype | No | —d | 1 clinical champion, 2 UPFRONT study members, 1 Epic technologist, 2 Epic software analysts, and 2 research assistants | ||||
| Brigham and Women’s Hospital | |||||||||
|
|
January 25, 2019 | Zoom | Yes | 21:59 | 2 UPFRONT study members and 1 partners operations member | ||||
|
|
February 18, 2019 | Zoom | Yes | 33:28 | 2 UPFRONT study members and 2 Epic software analysts | ||||
|
|
March 27, 2019 | Zoom | Yes | 15:45 | 2 UPFRONT study members and 2 Epic software analysts | ||||
|
|
May 22, 2019 | Zoom | Yes | 37:08 | 3 UPFRONT study members, 1 Epic technologist, 5 Epic software analysts, and 1 research assistant | ||||
|
|
July 29, 2019 | Zoom | Yes | 18:42 | 2 UPFRONT study members, 1 Epic technologist, 1 partners operations member, and 2 research assistants | ||||
|
|
January 9, 2020 | Webex | Yes | MDNR | 1 UPFRONT study member, 1 Epic technologist, and 2 Epic software analysts | ||||
|
|
March 30, 2020 | Webex | Yes | MDNR | 1 clinical champion, 1 UPFRONT study member, 1 Epic technologist, and 2 Epic software analysts | ||||
|
|
April 24, 2020 | Phone | No | — | 1 UPFRONT study member, 1 Epic technologist, 1 research assistant, and 2 information security analysts | ||||
|
|
May 28, 2020 | Webex | No | — | 1 Clinical champion, 1 Epic technologist, 2 Epic software analysts, and 1 research assistant | ||||
|
|
June 5, 2020 | Webex | No | — | 1 UPFRONT study member, 1 Epic technologist, 2 Epic software analysts, and 1 EBSCO Health member | ||||
|
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June 23, 2020 | Webex | No | — | 1 UPFRONT study member, 1 Epic technologist, and 2 Epic software analysts | ||||
| Mayo Clinic | |||||||||
|
|
January 23, 2019 | Webex | Yes | 47:59 | 1 Clinical champion, 1 UPFRONT study member, and 3 Epic software analysts | ||||
|
|
July 24, 2019 | Zoom | Yes | 47:33 | 1 clinical champion, 3 UPFRONT study members, 1 Epic technologist, 3 Epic software analysts, and 1 research assistant | ||||
|
|
January 29, 2020 | Webex | Yes | MDNR | 1 UPFRONT study member, 1 Epic technologist, and 3 Epic software analysts | ||||
aUPFRONT: Uterine Fibroids Options.
bEBSCO: Elton B Stephens Company.
cMDNR: meeting duration not recorded.
dNot available. Participants did not agree to be recorded.