Table 1.

Synthesis of items covered in the audit grid and expected type of response

Items	Type of response
Profile of the individuals audited
Function of the person interviewed	Open
Membership in the crisis management group	Closed yes/no
Function in the crisis management group	Open
Impact of the first wave of COVID-19
Number of patients with COVID-19 at or after admission during the first wave (March to early May 2020)	Categorical (0; [0–20[; [20–50[; 50 or more)
Number of staff members with COVID-19 during the first wave (March to early May 2020)	Continuous
Number of deaths due to COVID-19	Continuous
Planning and coordination of crisis management
Activation of the crisis plan (“plan blanc”) and of the crisis management group	Date
A territorial partnership in mental health set up with a for-profit private, public, or private non-profit establishment	Closed yes/no
Bed management system set up	Closed yes/no
Availability of medical equipment at the start of the epidemic: blood pressure monitors, pulse oximeters, thermometers, semiautomatic defibrillator, suction aspirators, oxygen bottles, special steps taken to increase the stock of this equipment	Closed yes/no
Real-time inventory management system for personal protective equipment set up	Closed yes/no
Presence of occupational physician in the crisis management group	Categorical (Never/Rarely/Often/Very often/ Always)
Presence of staff representatives in the crisis management group	Closed yes/no
Frequency of information to staff representatives	Categorical (Never/Rarely/Often/Very often/ Always)
Frequency of information to user/patient representative	Categorical (in real time/daily/twice a week/ once a week/every two weeks/less often)
In a research study about COVID-19	Closed yes/no
Specific measures related to the management of patients in psychiatry departments and their families
Reduction/adaptation of activity during lockdown period: full-time hospitalisation, day hospitalisation, outpatient consultations, CATTP activities, activity therapy, psychosocial rehabilitation activity, home care/visits	Categorical (Completely maintained/ Partially maintained/Closed/ Not concerned)
Specific activities initiated in-person consultations with adherence to barrier measures, telepsychiatry (video conferencing), telephone consultation, home visits with barrier measures	Closed yes/no
Maintenance of some activities that are part of psychiatric support: psychological follow-up, social support	Closed yes/no
Update of provisions to ensure the rights of patients, freedom of movement, protection of the dignity of hospitalised persons, organisation of hearings in front of the judge deciding on the liberty or detention of patients hospitalized without their consent, continuity of follow-up of patients obliged or mandated to attend psychiatric care	Closed yes/no Categorical (in person/videoconference/ judge decides alone, based on their own file, /other (specify)/not concerned)
Staff assigned for in-person or telephone availability for patient follow-up	Closed yes/no
Formalisation of a list of drugs at special risk with COVID-19	Closed yes/no
specific procedures for – food services, − laundry, − mail, − patient transport,	Closed yes/no
Establishment officially listed as admitting COVID-19/ opening of units exclusively for COVID-19	Closed yes/no
Formal official protocol for operation of COVID-19 units opened	Closed yes/no
Distribution of written instructions to patients to explain the barrier measures	Closed yes/no
"Listening services” for patients and their families	Closed yes/no
Maintenance of in-person family/friend visits and establishment of alternative means of communication	Closed yes/no
Remote follow-up for carers	Closed yes/no
Innovative arrangements	Closed yes/no, details
Hospital hygiene and epidemic control measurement
Designation of an expert responsible for infection vigilance	Categorical (designated before the epidemic/ designated during the epidemic/not designated)
Advice sought from the EOH	Closed yes/no
Shortages of medical equipment	Categorical (surgical mask, FFP2 masks, gloves, smocks, detergents, disinfectant, disinfectant wipes, other) then closed yes/no
Systematic screening for signs suggestive of COVID-19 by a somatic physician at patient admission	Closed yes/no
Systematic testing for COVID-19 at admission	Closed yes/no
Established a specific procedure for patients with confirmed or suspected COVID	Closed yes/no
Screening at admission and specific follow-up of patients with risk factors for severe COVID-19	Closed yes/no // open (frequency)
Dedicated channel of care for the persons at risk	Closed yes/no
Specific programme to educate patients about barrier measures and social distancing	Closed yes/no // Categorical (< 10; [10–50[; [50–100[; [100–250[; [250–500[; >  500)
Specific training for professionals about additional precautions beyond hospital hygiene in the management of patients with COVID-19	Closed yes/no // Categorical (< 10; [10–50[; [50–100[; [100–250[; [250–500[; >  500)
Training some staff members to take nasopharyngeal samples for RT-PCR testing	Closed yes/no
Procedure for specific follow-up of risk of infection among staff (monitoring symptoms, seeing the occupational physician, nasopharyngeal tests, etc.)	Closed yes/no
Procedure for the management of persons who died with COVID-19	Closed yes/no
Human resource management
Staff attendance chart, and chart of persons who can be called on if needed	Closed yes/no
human resources management enabling psychological care for staff (QoL at work plan), − telephone listening services for care providers	Closed yes/no // open
Organisational models to support and protect the health care staff and enable flexibility in staffing	Closed yes/no
Work at home (telecommuting) for some occupational categories	Open (type of category), Categorical ([0–25%[; [25–50%[; [50–75%[; [75–100%]
Study of the potential financial impact	Closed yes/no