Table 1.
Risk | How to mitigate the risk |
---|---|
Preventing SARS-CoV-2 infection | |
Infection risk prevents onsite visits A physical visit at the site is not possible/inadvisable due to the risk of infection. |
Where possible, replace trial visits with “remote” visits by telephone or video. |
Informed consent blocked by lack of onsite visits Informed consent process may not be possible if patients are not allowed to attend trial visits in clinics. |
Use electronic consent, if allowed by national and local regulations. |
Study drug dispensing blocked by lack of onsite visits Study drugs cannot be provided if the patient is not allowed to come to the site. |
Ship study drugs to patient’s home, if allowed by national and local regulations. |
Infection risk with necessary onsite trial visits Patients could be infected or have been exposed to SARS-CoV-2. |
Pre-screen patients by telephone for symptoms of infection or arrange a test before the trial visit. |
Logistics | |
Monitors not allowed onsite for source data verification (SDV) Unverified data could impact the robustness of the trial results. |
Remote source data verification is allowed in some countries. |
Increased protocol amendments Mitigation measures may lead to more protocol amendments than usual. |
Update site’s workflow for handling protocol amendments, taking into account local situations and restrictions. |
Trial site may be moved to a different location Reorganization of hospitals may mean that the trial site is effectively moved to another location within the hospital or even to another hospital. |
Communicate relocation to patients, sponsors, local ethic committees and all other relevant partners. Adapt study material to the setting of the new location. |
Clinical trial staff unavailable Clinical staff (investigators, nurses, etc.) may fall ill, have to be quarantined, and be reassigned to clinical duties or SARS-CoV-2 clinical trials. Non-clinical trial staff may be required to work from home, reducing access to vital documents. |
Make sure to adequately train any replacement personnel on site- and protocol-specific procedures. Home working policies and effective information technology solutions are needed to cater for staff forced to work from home. |
Finances and other resources Mitigation measures may elicit extra costs or extended timelines. The clinical trial supply line can also be disrupted by the pandemic. |
Communicate early with commercial sponsors regarding extra costs and with non-commercial trial funders regarding grant extensions. Keep an up-to-date inventory of clinical trial materials and re-order early. |
Protecting trial outcomes | |
Missed assessments Assessments cannot be done at the site due to the risk of infection. |
Prioritize assessments underpinning the primary endpoint. Use home health services and provide equipment for home measurements, where possible. |
Study drug compliance not checked If patients are not coming to the site, compliance on returned study drug packaging cannot be verified. |
Ask patients to save empty study drug packaging for return to the clinic later, or ask patients to transmit photographs of empty packaging. |
Increased adverse events SARS-CoV-2 infection can lead to increased adverse events. |
Check with protocol and sponsor how to handle such adverse events. |
Increased protocol deviations Due to pandemic restrictions, there may be more protocol deviations. |
Check with protocol and sponsor how to handle such protocol deviations. |
Recruitment and retention problems Recruitment may be below expectations, expected patients drop out, or/and new patients are not allowed to come to the clinic. |
Check whether the recruitment window can be extended. Remote assessments and trial visits may improve recruitment and retention. |
Continued access to study drugs | |
Hospitals may block the initiation of new trials Blanket bans on new trial initiation may block long-term extension trials following pivotal phase 3 trials. This can jeopardize continued access to study drugs for patients while waiting for authorization and reimbursement. |
Investigators, learned societies, clinical trial networks, and patient organizations can advocate for these trials to be treated as high-priority trials. |