Table 2. Codes, definitions, and examples for the qualitative analysis of the RPT documents.

Code	Brief Definition	Use this Code When:	Examples
Mentioned	Term is mentioned in context relevant to this study but without being defined and without details given on how it will be assessed.	• Instance is isolated use of the term (e.g., is mentioned in passing among a list of other desirable characteristics/behaviors in the candidate) OR	“Collegiality, cooperativeness, and willingness to mentor junior faculty would be important behavioral attributes.”
		• Instance consists of an example but no definition OR
		• Instance appears in a statement that it is considered or assessed in RPT processes but with no further elaboration (no definition or guidance on how to assess).
Defined	More than a mention. The term is defined or elaborated upon, often with examples.	• Instance includes a definition or description of the term, and possibly a list of two or more examples of behaviors considered representative of the term OR	“Collegiality is more than civility and getting along with colleagues, staff, students and others in all university environments; rather it is consistent behaviors that show respect for others, cooperative and converted efforts to achieve department, college, and university goals, and the assumption of responsibilities for the good of the whole. Hallmarks of collegiality include, but are not limited to, cooperative interaction, open and honest communication, mutual support, respect, and trust of others, and collaborative efforts toward the common mission.”
		• Instance does not include a definition but includes enough specific examples of behaviors that the meaning of the term is clear.
Assessed	More than a definition. Includes a description of how the term is going to be assessed in the RPT process.	• Instance includes instructions or suggestions to candidates on how to present evidence of the term (e.g., write a statement outlining your collegial behaviors) OR	“For each of the four areas of professional responsibility (teaching, scholarship, service, collegiality), tenured and tenure track faculty members will evaluate all other tenured and tenure track faculty members of the department, using the scale described below.”
		• Instance includes instruments or rubrics to assess the candidate on the term (e.g., a survey to distribute to colleagues, an assessment form or checklist, etc.) OR
		• Instance includes what will be considered as evidence of the term for RPT evaluation/assessment purposes. Note: This goes beyond a list of example behaviours (such as in the “Defined” code), and includes clear direction that certain types of evidence will be used to assess the candidate on this term.
		Note: If the document uses the word “assessment” but it doesn’t describe how the term is assessed, then it is coded as either “Mentioned” or “Defined”