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Transactions of the American Clinical and Climatological Association logoLink to Transactions of the American Clinical and Climatological Association
. 2011;122:lxvi–lxxvii.

Secretary-Treasurer's Report

ACCOUNTANTS' COMPILATION REPORT

To the board of trustees1, Baton Rouge 2
PMCID: PMC3116362

We have compiled the accompanying statement of financial position of the American Clinical and Climatological Association (a nonprofit organization) as of December 31, 2009, and the related statements of activities and cash flows for the year then ended, and the accompanying supplementary information contained in the Schedule of Cash and Investments as of December 31, 2009 and the Schedule of Meeting Expenses for the year ended December 31, 2009, which are presented only for supplementary analysis purposes, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants.

A compilation is limited to presenting in the form of financial statements and supplementary schedules information that is the representation of management. We have not audited or reviewed the accompanying financial statements and supplementary schedules and, accordingly, do not express an opinion or any other form of assurance on them.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA STATEMENT OF FINANCIAL POSITION DECEMBER 31, 2009 (SEE ACCOUNTANTS' COMPILATION REPORT)

ASSETS
CURRENT ASSETS
    Cash and cash equivalents $ 6,801
INVESTMENTS 471,747
OTHER ASSETS
    Deposits 7,500
        Total assets $ 486,048
LIABILITIES AND NET ASSETS
LIABILITIES $-
NET ASSETS
    Unrestricted net assets:
        Designated by the Board of Trustees:
            Endowment Fund 142,783
            Metzger Fund 42,520
            Woodward Fund 58,127
        Undesignated 89,033
            Total unrestricted net assets 332,463
    Temporarily restricted net assets 78,585
    Permanently restricted net assets 75,000
            Total net assets 486,048
            Total liabilities and net assets $ 486,048

The accompanying notes are an integral part of this statement.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2009 (SEE ACCOUNTANTS' COMPILATION REPORT)

Unrestricted Temporarily Restricted Permanently Restricted Total
REVENUES AND SUPPORT
    Contributions $ 5,305 $- $75,000 $ 80,305
    Dues 47,100 - - 47,100
    Emeritus dues 4,480 - - 4,480
    Book sales 889 - - 889
    Registration and conference fees 39,037 - - 39,037
    Royalty income 552 - - 552
    Net investment return 66,876 32,973 - 99,849
164,239 32,973 75,000 272,212
    Net assets released from restrictions 7,885 (7,885) - -
        Total revenues and support 172,124 25,088 75,000 272,212
EXPENSES
    Program services:
        Meeting expenses 77,478 - - 77,478
            Total program services 77,478 - - 77,478
    Support services:
        Administrative fees 10,500 - - 10,500
        Professional fees 6,650 - - 6,650
        Office supplies and postage 316 - - 316
        Website expenses 2,798 - - 2,798
        Secretarial support 1,118 - - 1,118
        Archive expense 1,408 - - 1,408
            Total support services 22,790 - - 22,790
        Total expenses 100,268 - - 100,268
CHANGE IN NET ASSETS 71,856 25,088 75,000 171,944
Net assets - beginning of period 260,607 53,497 - 314,104
Net assets - end of period $ 332,463 $ 78,585 $ 75,000 $ 486,048

The accompanying notes are an integral part of this statement.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA STATEMENT OF CASH FLOWS FOR YEAR ENDED DECEMBER 31, 2009 (SEE ACCOUNTANTS' COMPILATION REPORT)

CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets $ 171,944
    Adjustments to reconcile change in net assets to net cash provided by operating activities:
        Realized gains on investments - net 156
        Unrealized gains on investments - net (87,068)
        Increase in deposits (3,000)
            Net cash provided by operating activities 82,032
CASH FLOWS FROM INVESTING ACTIVITIES
    Purchases of investments (87,909)
    Proceeds from the sale of investments 12,000
        Net cash used in investing activities (75,909)
Net change in cash and cash equivalents 6,123
Cash and cash equivalents - beginning of period 678
Cash and cash equivalents - end of period $ 6,801

The accompanying notes are an integral part of this statement.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA NOTES TO FINANCIAL STATEMENTS

1. Summary of Significant Accounting Policies

Organization and Nature of Activities

The American Clinical and Climatological Association (the Association) is a non-profit organization which provides an annual forum for the exchange of scientific information between involved professionals from many sectors of the medical community, including representatives from the practicing sector, academic medicine, medical research, national physicians' organizations, national educational organizations and various medically-involved governmental agencies. Presentations of these annual proceedings are published worldwide.

Basis of Accounting

The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the Unites States of America (GAAP), which is contained in the Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC).

Financial Statement Presentation

The Association is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets.

Temporarily restricted net assets are those whose use by the Association has been limited by donors to a specific time period or purpose. Permanently restricted net assets have been restricted by donors to be maintained by the Association in perpetuity.

Cash and Cash Equivalents

Cash equivalents consist of short-term, highly liquid investments which are readily convertible into cash within ninety (90) days or less from the date of purchase and consist of demand deposits and money market accounts.

Support and Revenue

The Association receives its support primarily from active member dues and returns on investments. Additional revenue is received from emeritus dues and outside book sales.

Investments

Investments are carried at estimated fair value. Investment returns are allocated based on the average balances of the individual funds. Allocated investment returns include interest income, dividends, realized gains and losses and unrealized gains and losses.

Deposits

Deposits represent prepayments to vendors for future rental of meeting facilities.

Contributions

Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence or nature of any donor restrictions. All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. When a donor restriction expires (that is, when a stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions.

Use of Estimates

The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

Income Taxes

The Association was organized exclusively for education and scientific purposes and is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code and, therefore, has made no provision for federal income taxes in the accompanying financial statements.

On January 1, 2009, the Association adopted the recent accounting guidance related to accounting for uncertainty in income taxes which sets out a consistent framework to determine the appropriate level of tax reserves to maintain for uncertain tax positions.

The statute of limitations for the examination of the Association's income tax returns is generally three years from the due date of the tax return, including extensions. The federal tax years open for assessment are years ending on or after December 31, 2006.

Designated Funds

If the Board of Trustees (the Board) specifies a purpose where none has been stated by the original donor, such funds are classified as designated funds. Since these funds resulted from an internal designation and are not donor-restricted, they are classified and reported as unrestricted net assets. Also, see Note 4. The Board has designated funds for the following purposes:

Endowment Fund - established to account for undesignated contributions received by the Association. Use of the resources is determined annually by the Board.

Metzger Fund - established in 1960 to be used for purposes considered worthwhile by the Board, generally for expenses incurred by lecturers.

Woodward Fund - established in 1993 by a gift from Theodore Woodward. The unrestricted funds will be used to pay for an annual award to the lecturer with the best presentation of clinical skills.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA NOTES TO FINANCIAL STATEMENTS

2. Investments

Investments at December 31, 2009, are summarized as follows:

Cost Unrealized (Depreciation) Appreciation Estimated Fair Value
Mutual funds:
    American Funds:
        Washington Mutual Investors Fund $ 40,852 $ (4,998) $ 35,854
        Bond Fund of America 62,792 7,293 70,085
        New Perspective Fund 36,219 (1,089) 35,130
        Small Cap World 44,005 (7,876) 36,129
        Capital Income Builder 45,438 (4,163) 41,275
        Cap World Bond Fund 34,690 1,843 36,533
        Capital World Growth and Income 15,910 (1,156) 14,754
        Fundamental Investors 32,830 (6,058) 26,772
        Growth Fund of America 47,705 (8,364) 39,341
        Income Fund of America 51,091 (10,962) 40,129
        American Balanced Fund 77,371 18,374 95,745
Total investments $ 488,903 $ (17,156) $ 471,747

The following schedule summarizes the net investment return and its classification in the statement of activities for the year ended December 31, 2009:

Unrestricted Temporarily Restricted Total
Interest and dividends $ 8,665 $ 4,272 $ 12,937
Realized losses on investments-net (104) (52) (156)
Unrealized gains - net 58,315 28,753 87,068
Net investment return $ 66,876 $ 32,973 $ 99,849

3. Fair Value Measurements

The Association uses fair value measurements to record fair value adjustments to certain assets and liabilities and to determine fair value disclosures. GAAP defines fair value as the price that would be received to sell an asset or paid to transfer of a liability in an orderly transaction (that is, not a forced liquidation or distressed sale) between market participants at the measurement date. Fair value is best determined based upon quoted market prices. In cases where quoted market prices are not available, fair values are based on estimates using present value or other valuation techniques. Those techniques are significantly affected by the assumptions used, including discount rate and estimates of future cash flows. Accordingly, the fair value estimates may not be realized in an immediate settlement of the instrument. GAAP also establishes a fair value hierarchy for valuation inputs. The hierarchy prioritizes the inputs into three levels based on the extent to which inputs used in measuring fair value are observable in the market. A financial instrument's categorization within the valuation hierarchy is based upon the lowest level of input that is significant to the fair value measurement. These levels are as follows:

  • Level 1 - Valuation is based on quoted prices in active markets for identical assets or liabilities that the reporting entity has the ability to access at the measurement date. Level 1 assets and liabilities generally include investment securities that are traded in an active exchange market. Valuations are obtained from readily available pricing sources for market transactions involving identical assets or liabilities.

  • Level 2 - Valuation is based on inputs other than quoted prices included within level 1 that are observable for the asset or liability, either directly or indirectly. The valuation may be based on quoted prices for similar assets or liabilities; quoted prices in markets that are not active; or other inputs that are observable or can be corroborated by observable market data for substantially the full term of the asset or liability.

  • Level 3 - Valuation is based on unobservable inputs that are supported by little or no market activity and that are significant to the fair value of the assets or liabilities. Level 3 assets and liabilities include financial instruments whose value is determined using pricing models, discounted cash flow methodologies, or similar techniques, as well as instruments for which determination of fair value requires significant management judgment or estimation.

The Association's investments consist of mutual funds, which are measured at fair value on a recurring basis according to quoted market prices available from actively traded exchanges and, therefore, meet Level 1 criteria.

4. Endowed Net Assets

The Association's endowed net assets consist of individual funds established for a variety of purposes. Endowed net assets include both donor-restricted endowment funds and funds designated by the Board of Trustees to function as endowments (See Note 1). As required by GAAP, net assets associated with endowment funds, including funds designated by the Board of Trustees to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions.

The Wilson Fund was established in 1936 to be used for the expenses for the Gordon Wilson Lectureship. Expenses include honorarium and travel expenses of the lecturer. Temporarily restricted funds received are for specific purposes and are released from restriction when that particular need or program occurs.

In January 2009, the Association received donor-restricted funds in the amount of $75,000, establishing the Bert and Peggy DuPont Lecture Endowment Fund (the DuPont Fund), to remain in perpetuity. The annual spending allocation, which is restricted to 5 percent, can be used in support of an annual lecture or for support of the Association's expenses. The DuPont Fund's spending policy dictates that no portion of the inflation-adjusted corpus calculated on an annual basis, as defined by the donors, is to be allocated for spending. The amounts in excess of the inflation-adjusted corpus are classified as temporarily restricted net assets and may be subject to the annual spending allocation.

The Association has established investment and spending policies with the objective of maintaining the purchasing power of its assets and to provide a stable level of support. The Association has a diversified investment allocation that places emphasis on equity-based investments to achieve its long-term return objectives, through both capital appreciation (realized and unrealized) and current yield (interest and dividends). To achieve these objectives, the Association's investment allocation strategy is reviewed periodically and adjusted to target a total return that covers inflation, administrative expenses, and spending allocations, while minimizing volatility.

Changes in endowed net assets for the year ended December 31, 2009 were as follows:

Unrestricted (Endowment, Metzger, Woodward) Temporarily Restricted (Wilson, Dupont) Permanently Restricted (DuPont) Total
Endowment net assets, beginning of year $ 190,818 $ 53,497 $ - $ 244,315
Contributions 3,873 - 75,000 78,873
Investment returns:
    Investment income 6,325 4,272 - 10,597
    Net appreciation 42,494 28,701 - 71,195
Other revenues and support 67,202 - - 67,202
Appropriation of endowment assets for expenditure (67,282) (7,885) - (75,167)
Endowment net assets, end of year $ 243,430 $ 78,585 $ 75,000 $ 397,015
Donor-restricted endowment $ - $ 78,585 $ 75,000 $ 153,585
Board-designatred endowment 243,430 - - 243,430
Total $ 243,430 $78,585 $ 75,000 $ 397,015

5. Subsequent Events

The Association has evaluated subsequent events through the date that the financial statements were available to be issued, March 30, 2010, and determined that no events occurred that require disclosure. No subsequent events occurring after this date have been evaluated for inclusion in these financial statements.

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA SUPPLEMENTARY INFORMATION SCHEDULE OF CASH AND INVESTMENTS DECEMBER 31, 2009 (SEE ACCOUNTANTS' COMPILATION REPORT)

Operating Fund Endowment Fund Metzger Fund Woodward Fund Wilson Fund DuPont Fund Total All Funds
CASH AND CASH EQUIVALENTS
    Merrill Lynch Bank USA $ 6,801 $ - $ - $- $ - $ - $ 6,801
        Total $ 6,801 $ - $ - $ - $ - $ - $ 6,801
INVESTMENTS (AT ESTIMATED FAIR VALUE)
    Washington Mutual Investors Fund (1455.115 shares) $ 5,680 $ 10,852 $ 3,232 $ 4,418 $ 4,795 $ 6,878 $ 35,855
    Bond Fund of America (5939.438 shares) 11,102 21,213 6,317 8,636 9,373 13,445 70,086
    New Perspective Fund (1370.130 shares) 5,565 10,633 3,166 4,329 4,698 6,739 35,130
    Small Cap World (1145.853 shares) 5,723 10,935 3,256 4,452 4,832 6,931 36,129
    Capital Income Builder (861.863 shares) 6,539 12,493 3,720 5,086 5,520 7,918 41,276
    Cap World Bond Fund (1821.173 shares) 5,787 11,057 3,293 4,501 4,886 7,008 36,532
    Capital World Growth and Income (535.067 shares) 2,337 4,466 1,330 1,818 1,973 2,830 14,754
    Fundamental Investors (817.966 shares) 4,241 8,103 2,413 3,299 3,580 5,136 26,772
    Growth Fund of America (1439.471 shares) 6,232 11,907 3,546 4,847 5,261 7,547 39,340
    Income Fund of America (2590.628 shares) 6,357 12,146 3,617 4,945 5,367 7,698 40,130
    American Balanced Fund (5906.576 shares) 15,167 28,978 8,630 11,796 12,805 18,367 95,743
        Total $ 74,730 $ 142,783 $ 42,520 $ 58,127 $ 63,090 $ 90,497 $ 471,747

AMERICAN CLINICAL AND CLIMATOLOGICAL ASSOCIATION BATON ROUGE, LOUISIANA SUPPLEMENTARY INFORMATION SCHEDULE OF MEETING EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2009 (SEE ACCOUNTANTS' COMPILATION REPORT)

Banquet charges $ 24,086
Audio visual 8,345
Band and florist 3,318
Travel expenses 20,295
Printing 2,171
Publishing 14,296
Honoraria 873
Speaker fees 4,094
$ 77,478

Contributor Information

To the board of trustees, American Clinical and Climatological Association Baton Rouge, Louisiana.

Baton Rouge, Louisiana March 30, 2010.


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