Abstract
Ensuring accurate and reliable light microscopy imaging from the core lab systems is enhanced by recording of periodic evaluation of microscope performance. The challenges increase with the number and specialty of instruments in a large core. We present a systematic approach that uses a three tier maintenance schedule and a relational database for service notes, performance measures, and logon monitoring to facilitate a large microscopy core staff in maintaining microscopes. The system was developed to manage over 25 instruments ranging from widefield and confocal to super-resolution, with a user base of over 200. As a result: 1) core staff workflow is more efficient because access to equipment status, location and documentation is centralized and instantly available; 2) instrument problem resolution is more effective using issue tracking reports; and 3) equipment procurement decisions are improved by equipment use records.