Abstract
Background
Despite safe and cost-effective venous thromboembolism (VTE) prevention measures, VTE prophylaxis rates are often suboptimal. Healthcare reform efforts emphasize transparency through programs to report performance, and payment incentives through programs to pay-for-performance.
Objective
To sequentially examine an individualized physician dashboard and pay-for-performance program to improve VTE prophylaxis rates amongst hospitalists.
Design
Retrospective analysis of 3144 inpatient admissions. After a baseline observation period, VTE prophylaxis compliance was compared during both interventions.
Setting
1060-bed tertiary care medical center.
Participants
38 part- and full-time academic hospitalists.
Interventions
A Web-based hospitalist dashboard provided VTE prophylaxis feedback. After 6 months of feedback only, a pay-for-performance program was incorporated, with graduated payouts for compliance rates of 80-100%.
Measurements
Prescription of American College of Chest Physicians guideline-compliant VTE prophylaxis and subsequent pay-for-performance payments.
Results
Monthly VTE prophylaxis compliance rates were 86% (95% CI: 85, 88), 90% (95% CI: 88, 93), and 94% (95% CI: 93, 96) during the baseline, dashboard, and combined dashboard/pay-for-performance periods, respectively. Compliance significantly improved with the use of the dashboard (p=0.01) and addition of the pay-for-performance program (p=0.01). The highest rate of improvement occurred with the dashboard (1.58%/month; p=0.01). Annual individual physician performance payments ranged from $53 to $1244 (mean $633; SD ±350).
Conclusions
Direct feedback using dashboards was associated with significantly improved compliance, with further improvement after incorporating an individual physician pay-for-performance program. Real-time dashboards and physician-level incentives may assist hospitals in achieving higher safety and quality benchmarks.
Keywords: Venous thromboembolism (VTE) prophylaxis, dashboard, pay-for-performance (P4P)
INTRODUCTION
The Affordable Care Act explicitly outlines improving the value of healthcare by increasing quality and decreasing costs. It emphasizes value-based purchasing, the transparency of performance metrics and use of payment incentives to reward quality.1,2 Venous thromboembolism (VTE) prophylaxis is one of these publicly reported performance measures. The National Quality Forum (NQF) recommends that each patient be evaluated on hospital admission and during their hospitalization for VTE risk level and for appropriate thromboprophylaxis to be used, if required.3 Similarly, the Joint Commission includes appropriate VTE prophylaxis in its Core Measures.4 Patient experience and performance metrics, including VTE prophylaxis, constitute the hospital value-based purchasing (VBP) component of healthcare reform.5 For a hypothetical 327-bed hospital, an estimated $1.7 million of a hospital’s inpatient payments from Medicare will be at risk from VBP alone.2
Venous thromboembolism prophylaxis is a common target of quality improvement projects. Effective, safe, and cost-effective measures to prevent VTE exist, including pharmacologic and mechanical prophylaxis.6,7 Despite these measures, compliance rates are often below 50%.8 Different interventions have been pursued to ensure appropriate VTE prophylaxis, including computerized provider order entry (CPOE), electronic alerts, mandatory VTE risk assessment and prophylaxis, and provider education campaigns.9 Recent studies show that CPOE systems with mandatory fields can increase VTE prophylaxis rates to above 80%, yet the goal of a high reliability health system is for 100% of patients to receive recommended therapy.10-15 Interventions to improve prophylaxis rates which have included multiple strategies, such as computerized order sets, feedback, and education have been the most effective, increasing compliance to above 90%.9,11,16 These systems can be enhanced with additional interventions such as providing individualized provider education and feedback, understanding of work flow, and ensuring patients receive the prescribed therapies.12 For example, a physician dashboard could be employed to provide a snapshot and historical trend of key performance indicators using graphical displays and indicators.17
Dashboards and pay-for-performance programs have been increasingly used to increase the visibility of these metrics, provide feedback, visually display benchmarks and goals, and proactively monitor for achievements and setbacks.18 Although these strategies are often addressed at departmental (or greater) levels, applying them at the level of the individual provider may assist hospitals in reducing preventable harm and achieving safety and quality goals, especially at higher benchmarks. With their expanding role, hospitalists provide a key opportunity to lead improvement efforts and to study the impact of dashboards and pay-for performance at the provider level to achieve VTE prophylaxis performance targets. Hospitalists are often the front-line provider for inpatients and deliver up to 70% of inpatient general medical services.19 The objective of our study was to evaluate the impact of providing individual provider feedback and employing a pay-for-performance program on baseline performance of VTE prophylaxis amongst hospitalists. We hypothesized that performance feedback through the use of a dashboard would increase appropriate VTE prophylaxis and this effect would be further augmented by incorporation of a pay-for-performance program.
METHODS
Hospitalist Dashboard
In 2010, hospitalist program leaders met with hospital administrators to create a hospitalist dashboard which would provide regularly updated summaries of performance measures for individual hospitalists. The final set of metrics identified included appropriate VTE prophylaxis, length of stay, patients discharged per day, discharges before 3 PM, depth of coding, patient satisfaction, readmissions, communication with the primary care provider, and time to signature for discharge summaries (Figure 1A). The dashboard was introduced at a general hospitalist meeting which described its purpose, methodology, and accessibility, and subsequently implemented in January 2011.
Benchmarks were established for each metric, standardized to establish a scale ranging from 1 through 9, and incorporated into the dashboard (Figure 1A). Higher scores (creating a larger geometric shape) were desirable. For the VTE prophylaxis measure, scores of 1 through 9 corresponded to <60%, 60-64.9%, 65-69.9%, 70-74.9%, 75-79.9%, 80-84.9%, 85-89.9%, 90-94.9%, and ≥95% American College of Chest Physicians (ACCP)-compliant VTE prophylaxis, respectively.12,20 Each provider was able to access the aggregated dashboard (showing the group mean) and his/her individualized dashboard using an individualized login and password for the institutional portal. This portal is used during the provider’s workflow, including medical record review and order entry. Both a polygonal summary graphic (Figure 1A) and trend (Figure 1B) view of the dashboard were available to the provider. A comparison of the individual provider to the hospitalist group average was displayed (Figure 1A). At monthly program meetings, the dashboard, group results, and trends were discussed.
Venous Thromboembolism Prophylaxis Compliance
Our study was performed in a tertiary academic medical center with an approximately 20-member hospitalist group (the precise membership varied over time) whose responsibilities include, among other clinical duties, staffing a 17-bed general medicine unit with telemetry. The scope of diagnoses and acuity of patients admitted to the hospitalist service is similar to the housestaff services. Some hospitalist faculty serve both as hospitalist and non-hospitalist general medicine service team attendings, but the comparison groups were staffed by hospitalists for less than 20% of the time. For admissions, all hospitalists use a standardized general medicine admission order set that is integrated into the CPOE system (Sunrise Clinical Manager, Allscripts, Chicago, IL) and completed for all admitted patients. A mandatory VTE risk screen which includes an assessment of VTE risk factors and pharmacological prophylaxis contraindications must be completed by the ordering physician as part of this order set (Figure 2A). The system then prompts the provider with a risk-appropriate VTE prophylaxis recommendation that the provider may subsequently order, including mechanical prophylaxis (Figure 2B). Based on ACCP VTE prevention guidelines, risk-appropriate prophylaxis was determined using an electronic algorithm that categorized patients into risk categories based on the presence of major VTE risk factors (Figure 2A).12,15,20 If none of these were present, the provider selected “No major risk factors known”. Both an assessment of current use of anticoagulation and a clinically high risk of bleeding were also included (Figure 2A). If none of these were present, the provider selected “No contraindications known”. This algorithm is published in detail elsewhere and has been shown to not increase major bleeding episodes.12,15 The VTE risk assessment, but not the VTE order itself, was a mandatory field. This allowed the physician discretion to choose amongst various pharmacological agents and mechanical mechanisms based on patient and physician preferences.
Compliance of risk-appropriate VTE prophylaxis was determined 24 hours after the admission order set was completed using an automated electronic query of the CPOE system. Low molecular weight heparin prescription was included in the compliance algorithm as acceptable prophylaxis. Prescription of pharmacological VTE prophylaxis when a contraindication was present was considered non-compliant. The metric was assigned to the attending physician who billed for the first inpatient encounter.
Pay-for-Performance Program
In July 2011, a pay-for-performance program was added to the dashboard. All full-time and part-time hospitalists were eligible. The financial incentive was determined according to hospital priority and funds available. The VTE prophylaxis metric was prorated by clinical effort, with a maximum of $0.50 per work relative value unit (RVU). To optimize performance, a threshold of 80% compliance had to be surpassed before any payment was made. Progressively increasing percentages of the incentive were earned as compliance increased from 80 to 100%, corresponding to dashboard scores of 6, 7, 8, and 9: <80% (Scores 1 to 5) = No payment; 80-84.9% (Score 6) = $0.125 per RVU; 85-89.9% (Score 7) = $0.25 per RVU; 90-94.9% (Score 8) = $0.375 per RVU; and ≥95% (Score 9) = $0.50 per RVU (maximum incentive). Payments were accrued quarterly and paid at the end of the fiscal year as a cumulative, separate “performance supplement.”
Individualized physician feedback through the dashboard was continued during the pay-for-performance period. Average hospitalist group compliance continued to be displayed on the electronic dashboard and was explicitly reviewed at monthly hospitalist meetings.
The VTE prophylaxis order set and data collection and analyses were approved by the Johns Hopkins Medicine Institutional Review Board. The dashboard and pay-for-performance program were initiated by the Institution as part of a proof of concept quality improvement project.
Analysis
We examined all inpatient admissions to the hospitalist unit from 2008-2012. We included patients admitted to and discharged from the hospitalist unit and excluded patients transferred into/out of the unit and encounters with a length of stay <24 hours. VTE prophylaxis orders were queried from the CPOE system 24 hours after the patient was admitted to determine compliance.
After allowing for a run-in period (2008), we analyzed the change in percent compliance for three periods: (1) CPOE-based VTE order set alone (baseline [BASE], January 2009 to December 2010); (2) group and individual physician feedback using the dashboard (dashboard only [DASH], January to June 2011); and (3) dashboard tied to the pay-for-performance program (dashboard with pay-for-performance [P4P], July 2011 to December 2012). The CPOE-based VTE order set was used during all three periods. We used the other medical services as a control to ensure that there were no temporal trends toward improved prophylaxis on a service without the intervention. VTE prophylaxis compliance was examined by calculating percent compliance using the same algorithm for the four resident-staffed general medicine service teams at our institution, which utilized the same CPOE system but did not receive the dashboard or pay-for-performance interventions. We used LOWESS smoothing, a locally weighted regression of percent compliance over time, to graphically display changes in group compliance over time.21,22
We also performed linear regression to assess the rate of change in group compliance and included spline terms that allowed slope to vary for each of the three time periods.23,24 Clustered analysis accounted for potentially correlated serial measurements of compliance for an individual provider. A separate analysis examined the effect of provider turnover and individual provider improvement during each of the three periods. Tests of significance were 2-sided, with an α level of 0.05. Statistical analysis was performed using Stata 12.1 (StataCorp LP, College Station, Texas).
RESULTS
Venous Thromboembolism Prophylaxis Compliance
We analyzed 3144 inpatient admissions by 38 hospitalists from 2009-2012. The five most frequent coded diagnoses were heart failure, acute kidney failure, syncope, pneumonia, and chest pain. Patients had a median length of stay of 3 days [IQR: 2,6]. During the dashboard only period, on average, providers improved in compliance by 4% (95% CI: 3, 5; p<0.001). With the addition of the pay-for-performance program, providers improved by an additional 4% (95% CI: 3, 5; p<0.001). Group compliance significantly improved from 86% (95% CI: 85, 88) during the baseline period of CPOE-based VTE order set (BASE) to 90% (95% CI: 88, 93) during the dashboard only (DASH) period (p=0.01) and 94% (95% CI: 93, 96) during the subsequent pay-for-performance (P4P) program (p=0.01) (Figure 3). Both inappropriate prophylaxis and lack of prophylaxis when indicated resulted in a non-compliance rating. During the three periods, inappropriate prophylaxis decreased from 7.9% to 6.2% to 2.6% during the baseline, dashboard only, and subsequent pay-for-performance periods, respectively. Similarly, lack of prophylaxis when indicated decreased from 6.1% to 3.2% to 3.1% during the baseline, dashboard only, and subsequent pay-for-performance periods, respectively.
The average compliance of the 4 non-hospitalist general medicine service teams was initially higher than that of the hospitalist service during the CPOE-based VTE order set (90%) and dashboard only (92%) periods, but subsequently plateaued and was exceeded by the hospitalist service during the combined dashboard and pay-for-performance (92%) period (Figure 3). However, there was no statistically significant difference between the general medicine service teams and hospitalist service during the dashboard only (p=0.15) and subsequent pay-for-performance (p=0.76) periods.
We also analyzed the rate of VTE prophylaxis compliance improvement (slope) with cut-points at each time period transition (Figure 3). Risk-appropriate VTE prophylaxis during the baseline period did not exhibit significant improvement as indicated by the slope (p=0.23) (Figure 3). In contrast, during the dashboard only period VTE prophylaxis compliance significantly increased by 1.58% per month (95% CI: 0.41, 2.76; p=0.01). The addition of the pay-for-performance program, however, did not further significantly increase the rate of compliance (p=0.78).
A subgroup analysis restricted to the 19 providers present during all three periods was performed to assess for potential confounding from physician turnover. The percent compliance increased in a similar fashion: baseline period of CPOE-based VTE order set, 85% (95% CI: 83, 86); dashboard only, 90% (95% CI: 88, 93); and combined dashboard and pay-for-performance, 94% (95% CI: 92, 96).
Pay-for-Performance Program
Nineteen providers met the threshold for pay-for-performance (≥80% appropriate VTE prophylaxis) with 9 providers in the intermediate categories (80-94.9%) and 10 in the full incentive category (≥95%). The mean individual payout for the incentive was $633 (SD ±350) with a total disbursement of $12,029. The majority of payments (17 of 19) were under $1000.
DISCUSSION
A key component of healthcare reform has been value-based purchasing, which emphasizes extrinsic motivation through the transparency of performance metrics and use of payment incentives to reward quality. Our study evaluates the impact of both extrinsic (payments) and intrinsic (professionalism and peer norms) motivation. It specifically attributed an individual performance metric, VTE prophylaxis, to an attending physician, provided both individualized and group feedback using an electronic dashboard, and incorporated a pay-for-performance program. Prescription of risk-appropriate VTE prophylaxis significantly increased with the implementation of the dashboard and subsequent pay-for performance program. The fastest rate of improvement occurred after the addition of the dashboard. Sensitivity analyses for provider turnover and comparisons to the general medicine services showed our results to be independent of a general trend of improvement, both at the provider and institutional levels.
Our prior studies demonstrated that order sets significantly improve performance, from a baseline compliance of risk-appropriate VTE prophylaxis of 66% to 84%.13,15,25 In the current study, compliance was relatively flat during the baseline period, which included these order sets. The greatest rate of continued improvement in compliance occurred during the dashboard-only period, emphasizing both the importance of provider feedback and receptivity and adaptability in the prescribing behavior of hospitalists. Because the goal of a high reliability health system is for 100% of patients to receive recommended therapy, multiple approaches are necessary for success.
Nationally, benchmarks for performance measures continue to be raised, with the highest performers achieving above 95%.26 Additional interventions, such as dashboards and pay-for-performance programs, supplement CPOE systems to achieve high reliability. In our study, the compliance rate during the baseline period, which included a CPOE-based, clinical support-enabled VTE order set, was 86%. Initially the compliance of the general medicine teams with residents exceeded that of the hospitalist attending teams, which may reflect a greater willingness of resident teams to comply with order sets and automated recommendations. This emphasizes the importance of continuous individual feedback and provider education at the attending physician level to enhance both guideline compliance and decrease provider care variation. Ultimately, with the addition of the dashboard and subsequent pay-for-performance program, compliance was increased to 90% and 94% respectively. While the major mechanism used by policymakers to improve quality of care is extrinsic motivation, this study demonstrates that intrinsic motivation through peer norms can enhance extrinsic efforts and indeed, may be more influential. Both of these programs, dashboards and pay-for-performance, may ultimately assist institutions in changing provider behavior and achieving these harder-to-achieve higher benchmarks.
We recognize that there are several limitations to our study. First, this is a single-site program limited to an attending physician only service. There was strong data support and a defined CPOE algorithm for this initiative. Multi-site studies will need to overcome the additional challenges of varying service structures, and electronic medical record and provider order entry systems. Second, it is difficult to show actual changes in VTE events over time with appropriate prophylaxis. Although VTE prophylaxis is recommended for patients with VTE risk factors, there are conflicting findings about whether prophylaxis prevents VTE events in lower risk patients and current studies suggest that most patients with VTE events are severely ill and develop VTE despite receiving prophylaxis.27-29 Our study was underpowered to detect these potential differences in VTE rates and although the algorithm has been shown to not increase bleeding rates, we did not measure bleeding rates during this study.12,15 Our institutional experience suggests that the majority of VTE events occur despite appropriate prophylaxis.30 Also, VTE prophylaxis may be ordered but intervening events, such as procedures and changes in risk status or patient refusal may prevent patients from receiving appropriate prophylaxis.31,32 Similarly, hospitals with higher quality scores have higher VTE prophylaxis rates but worse risk-adjusted VTE rates which may result from increased surveillance for VTE, suggesting surveillance bias limits the usefulness of the VTE quality measure.33,34 Nevertheless, VTE prophylaxis remains a publicly reported Core Measure tied to financial incentives.4,5 Third, there may be an unmeasured factor specific to the hospitalist program which could potentially account for an overall improvement in quality of care. Although the rate of increase in appropriate prophylaxis was not statistically significant during the baseline period, there did appear to be some improvement in prophylaxis towards the end of the period. However, there were no other VTE-related provider feedback programs being simultaneously pursued during this study. VTE prophylaxis for the non-hospitalist services showed a relatively stable, non-increasing compliance rate for the general medical services. Although it was possible for successful residents to age into the hospitalist service, thereby improving rates of prophylaxis based on changes in group makeup, our subgroup analysis of the providers present throughout all phases of the study showed our results to be robust. Similarly, there may have been a cross-contamination effect of hospitalist faculty who attended on both hospitalist and non-hospitalist general medicine service teams. This, however, would attenuate any impact of the programs and thus the effects may in fact be greater than reported. Fourth, establishment of both the dashboard and pay-for-performance program required significant institutional and program leadership and resources. To be successful, the dashboard must be in the provider’s workflow, transparent, minimize reporter burden, use existing systems, and be actively fed back to providers, ideally those directly entering orders. Our greatest rate of improvement occurred during the feedback only phase of this study, emphasizing the importance of physician feedback, provider-level accountability, and engagement. We suspect that the relatively modest pay-for-performance incentive served mainly as a means of engaging providers in self-monitoring, rather than as a means to change behavior through true incentivization. Although we did not track individual physician views of the dashboard, we reinforced trends, deviations, and expectations at regularly scheduled meetings and provided feedback and patient-level data to individual providers. Fifth, the design of the pay-for-performance program may have also influenced its effectiveness. These types of programs may be more effective when they provide frequent visible, small payments rather than one large payment, and when the payment is framed as a loss rather than a gain.35 Finally, physician champions and consistent feedback through departmental meetings or visual displays may be required for program success. The initial resources to create the dashboard, continued maintenance and monitoring of performance, and payment of financial incentives all require institutional commitment. A partnership of physicians, program leaders, and institutional administrators is necessary for both initial and continued success.
To achieve performance goals and benchmarks, multiple strategies that combine extrinsic and intrinsic motivation are necessary. As shown by our study, the use of a dashboard and pay-for-performance can be tailored to an institution’s goals, in-line with national standards. The specific goal (risk-appropriate VTE prophylaxis) and benchmarks (80%, 85%, 90%, 95%) can be individualized to a particular institution. For example, if readmission rates are above target, readmissions could be added as a dashboard metric. The specific benchmark would be determined by historical trends and administrative targets. Similarly, the overall financial incentives could be adjusted based on the financial resources available. Other process measures, such as influenza vaccination screening and administration, could also be targeted. For all of these objectives, continued provider feedback and engagement are critical for progressive success, especially to decrease variability in care at the attending physician level. Incorporating the value-based purchasing philosophy from the Affordable Care Act, our study suggests that the combination of standardized order sets, real-time dashboards, and physician level incentives may assist hospitals in achieving quality and safety benchmarks, especially at higher targets.
ACKNOWLEDGEMENTS
The authors thank Meir Gottlieb, BS from Salar Inc. for data support, Murali Padmanaban, BS from Johns Hopkins University for his assistance in linking the administrative billing data with real-time physician orders, and Hsin-Chieh Yeh, PhD from the Bloomberg School of Public Health for her statistical advice and additional review. We also thank Mr. Ronald R. Peterson, president of Johns Hopkins Health System and Johns Hopkins Hospital, for providing funding support for the physician incentive payments.
CONFLICT OF INTEREST DISCLOSURES
Dr. Michtalik was supported by National Institutes of Health grant T32 HP10025-17-00, the National Institutes of Health/Johns Hopkins Institute for Clinical and Translational Research KL2 Award 5KL2RR025006, and the Agency for Healthcare Research and Quality Mentored Clinical Scientist Development K08 Award 1K08HS022331-01A1. Dr. Haut was supported by a Mentored Clinician Scientist Development Award K08 1K08HS017952-01 from AHRQ and receives royalties from Lippincott, Williams, & Wilkins. Dr. Streiff has received research funding from Portola and Bristol Myers Squibb, honoraria for CME lectures from Sanofi-Aventis and Ortho-McNeil, consulted for Eisai, Daiichi-Sankyo, Boerhinger-Ingelheim, Janssen Healthcare, and Pfizer. Mr. Lau, Drs. Haut, Streiff, and Pronovost are supported by a contract from the Patient-Centered Outcomes Research Institute (PCORI) entitled “Preventing Venous Thromboembolism: Empowering Patients and Enabling Patient-Centered Care via Health Information Technology” (CE-12-11-4489). Dr. Brotman has received research support from Siemens Healthcare Diagnostics, Bristol-Myers Squibb, the Agency for Healthcare Research and Quality, Centers for Medicare & Medicaid Services, the Amerigroup Corporation, and the Guerrieri Family Foundation. He has received honoraria from the Gerson Lehrman Group, the Dunn Group, and from Quantia Communications, and received royalties from McGraw-Hill.
Footnotes
This study was supported by National Institutes of Health grant T32 HP10025-17-00, the National Institutes of Health/Johns Hopkins Institute for Clinical and Translational Research KL2 Award 5KL2RR025006, the Agency for Healthcare Research and Quality Mentored Clinical Scientist Development K08 Awards 1K08HS017952-01 and 1K08HS022331-01A1, and the Johns Hopkins Hospitalist Scholars Fund. The funders had no role in the design and conduct of the study; collection, management, analysis, and interpretation of the data; preparation, review, or approval of the manuscript; and decision to submit the manuscript for publication.
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