Development of a self-management program for employees with complaints of the arm, neck, and/or shoulder: an intervention mapping approach

Nathan Hutting; Sarah I Detaille; Josephine A Engels; Yvonne F Heerkens; J Bart Staal; Maria WG Nijhuis-van der Sanden

doi:10.2147/JMDH.S82809

. 2015 Jul 1;8:307–320. doi: 10.2147/JMDH.S82809

Development of a self-management program for employees with complaints of the arm, neck, and/or shoulder: an intervention mapping approach

Nathan Hutting ^1,^2,^✉, Sarah I Detaille ^2,³, Josephine A Engels ², Yvonne F Heerkens ², J Bart Staal ^1,⁴, Maria WG Nijhuis-van der Sanden ¹

PMCID: PMC4492641 PMID: 26170689

Abstract

Purpose

To develop a self-management program with an additional eHealth module, using the six steps of the intervention mapping (IM) protocol, to help employees with complaints of the arm, neck, and/or shoulder (CANS) cope with their problems.

Methods

In Step 1 of the IM protocol, a needs assessment was performed consisting of a review of the Dutch multidisciplinary guidelines on CANS, and of focus group sessions with employees with CANS (n=15) and with relevant experts (n=17). After the needs assessment, the objectives of the intervention and the determinants of self-management at work were formulated (Step 2). Furthermore, theory-based intervention methods and practical strategies were selected (Step 3), and an intervention program (including the eHealth module) was developed (Step 4). Finally, plans for implementation and evaluation of the program were developed (Steps 5 and 6).

Results

Step 1 of the IM protocol revealed that employees with CANS should be stimulated to search for information about the cause of their complaints, about how to deal with their complaints, and in which manner they can influence their complaints themselves. In Step 2, the overall goal of the intervention was defined as “self-management behavior at work” with the aim to alleviate the perceived disability of the participants. Step 3 described how the intervention methods were translated into practical strategies, and goal setting was introduced as an important method for increasing self-efficacy. The product of Step 4 was the final program plan, consisting of 6-weekly group sessions of 2.5 hours each and an eHealth module. In Step 5, a recruitment plan and course materials were developed, a steering committee was set up, trainers were recruited, and the final program was tested. In Step 6, an evaluation plan was developed, which consists of a randomized controlled trial with a 12-month follow-up period and a qualitative evaluation (interviews) with some of the participants.

Conclusion

This study resulted in a theory- and practice-based self-management program, based on behavioral change theories, guideline-related evidence, and practice-based knowledge that fits the needs of employees with CANS.

Keywords: CANS, work-related upper extremity disorders, WRUED, behavioral change theory, intervention development, perceived disability

Introduction

Work-related disorders of the upper limbs, also known as work-related upper extremity disorders or complaints of the arm, neck, and/or shoulder (CANS), are an important health problem.¹ CANS can cause major problems in work participation, which can lead to sickness absence and job loss.²^,³ In the Netherlands, the point prevalence of chronic complaints (persisting for >3 months) due to CANS is 19%; of these patients, 60% report the use of health care facilities in the past year.¹ The yearly costs due to CANS have been estimated at 0.5%–2% of the gross national product in the Nordic countries.⁴ Thus, work-related neck and upper limb disorders have both a health and substantial socio-economic impact.⁵

In 77% of the patients, the complaints are located in the upper back/neck/shoulder region, in 25% in the elbow/underarm region, in 19% in the wrist/hand region, and in 42% the complaints occur in a combination of these regions.⁶ A distinction is usually made between specific CANS (such as epicondylitis, carpal tunnel syndrome) and non-specific CANS.⁷ Non-specific CANS is defined as pain, stiffness, tingling, and/or numbness in the neck, upper back, arms, and/or hands related to work that has persisted for ≥2 weeks.¹

A recent Cochrane review on conservative interventions for treating work-related CANS found very low-quality evidence showing that exercises did not improve pain compared with no treatment, or with minor intervention controls, or when provided as additional treatment on the short- or long-term follow-up;⁸ these results were similar for recovery, disability, and sick leave. Specific exercises led to increased pain on short-term follow-up compared with general exercises.⁸ The authors also found very low-quality evidence indicating that ergonomic interventions are not effective for pain reduction when compared with no intervention on short-term follow-up, but did decrease pain on long-term follow-up. There was no effect on disability, but sick leave decreased in two of the included studies. None of the ergonomic interventions was more beneficial for any outcome measure when compared with another treatment, or with no treatment, or with placebo.⁸ Behavioral interventions had inconsistent effects on pain and disability, with some subgroups showing benefit and others showing no significant improvement when compared with no treatment, minor intervention controls, or with other behavioral interventions.⁸

Another study showed that the use of a generic self-management program for employees with a chronic somatic disease (intervention group) improved the attitude toward self-management at work (enjoyment) after 8 months (P=0.03).⁹ An interaction effect showed that low educated workers in the intervention group developed a better physical health quality (using the 12-Item Short Form Health Survey [SF-12]) compared with workers in the control group. The attitude toward self-management at work (importance) improved in the intervention group for older and female workers, and the attitude toward enjoying self-management at work improved for female workers only.⁹

Given the need for intervention programs for people suffering from CANS⁷^,⁸^,¹⁰ and the multifactorial (biopsycho-social) origin of CANS, a multicomponent intervention that includes both biomechanical and psychosocial components is recommended.¹¹^–¹³ Therefore, we aimed to adapt an existing self-management program for employees with a chronic disease⁹^,¹⁴^,¹⁵ to the specific needs of employees with CANS. In addition, by developing an eHealth component, some of the subgroup-specific information can be provided in a tailored way, so that participants can make their own individual choices. In this way, the time during the group meetings can be used more effectively and the information is available for everyone at every moment.¹⁶ There is evidence that web-based, interactive interventions have a beneficial effect on patient empowerment and/or on physical activity in patients with various chronic conditions.¹⁷ Moreover, in view of the discontinuity in program use and/or dropout from a study before completion of an internet intervention,¹⁸^,¹⁹ plus the potential advantage of face-to-face meetings, the combination of a self-management program with an add-on eHealth component seemed to offer the best possibility for the management of complaints in employees suffering from CANS. Finally, it is a challenge to design an eHealth environment suitable for employees with CANS, who potentially suffer from complaints due to computer use.

In the present study, the intervention mapping (IM) protocol²⁰^,²¹ was used to adapt an existing self-management program⁹^,¹⁴^,¹⁵ and to develop an eHealth component. IM is a problem- and theory-driven protocol reported to be suitable for the development and implementation of evidenced-based intervention programs.²²^,²³ In the current study, we present a detailed overview of how IM was used to modify an existing self-management program to develop an intervention to meet the needs of employees with CANS.

Methods

IM is a stepwise approach for theory and evidence-based development and implementation of interventions.²³ The IM protocol consists of six steps (Figure 1). Each step of IM comprises several tasks (Figure 1), and completion of the tasks creates a product that guides the next step.²³ Program developers use an iterative strategy in which each step is based on the previous steps, moving back and forth between tasks and steps in case new perspectives are gained.²³

Visual representation of the six-step intervention mapping protocol.

**Note:** Data from Bartholomew et al. Planning Health Promotion Programs. An Intervention Mapping Approach. 3rd ed.; © 2011 John Wiley and Sons.

In the present study, IM is used to adapt an existing self-management program⁹^,¹⁴^,¹⁵ to fit the needs of employees suffering from chronic (>12 weeks) non-specific CANS, including the development of an eHealth component. The current paper focuses mainly on how Steps 1–4 of the IM protocol were used to adjust the intervention to the needs of the target population. The implementation plan (Step 5) and evaluation plan (Step 6) are only briefly outlined and are described in detail elsewhere.²⁴

Step 1: conduct a needs assessment

First, a needs assessment was conducted to describe the health problem, the impact of the health problem on the patient’s quality of life, and the behavioral and environmental determinants of the health problem for the target population. Furthermore, the underlying determinants and the target population were defined, resulting in several desired behavioral outcomes that were selected to be targeted by the intervention.²³ This resulted in a description of the health problem, its impact on quality of life, behavioral and environmental causes, as well as the determinants of behavioral and environmental causes.²³ As advised by Bartholomew et al,²³ the needs assessment was structured and summarized using the modified Predisposing, Reinforcing and Enabling Constructs in Educational Diagnosis and Evaluation (PRECEDE) model.²³^,²⁵ This model prescribes an analysis of the causation of health problems at multiple levels and the consideration of multiple determinants of health-related behavior and environment.²³

For the needs assessment, different research methods were used. Firstly, the recently developed Dutch multidisciplinary guideline for non-specific CANS²⁶ was examined to assess current knowledge on CANS and to identify possible causes of CANS and the needs of the target population. Secondly, focus group sessions were held with employees with CANS (n=15) to explore the experienced problems and the needs of the target population.¹⁶ Thirdly, focus group sessions were held with experts (n=17) in the field of CANS, eHealth, and self-management to acquire their opinions about the needs of employees with CANS, employees’ prerequisites for continuing working, and the advantages of using self-management and eHealth for this group.²⁷ Also, the experts’ opinions on the design and content of the intervention were investigated. All these methods were used to gain insight into the health problem, the behavioral and environmental causes, the determinants of behavior in the environment, and the impact of CANS on work participation and quality of life.²³

The results of the needs assessment were used to determine the content of the new intervention for employees with CANS. The existing self-management training for workers with a chronic disease⁹^,¹⁴^,¹⁵ was modified according to the themes arising in the needs assessment for employees suffering from CANS.

Step 2: create matrices of change objectives

The purpose of Step 2 was to provide the basis for the intervention by specifying the behavioral change objectives of the intervention.²³ To analyze the determinants of self-management behavior at work, the Attitude–Social influence–Efficacy (ASE) Model²⁸ (comparable to the theory of planned behavior²⁹^–³¹) was used. This model postulates that intention, the most proximal determinant of behavior, is determined by three independent constructs: attitude, social influence, and perceived behavioral control (self-efficacy).¹⁴ A model representing how the intervention can influence the determinants of self-management behavior at work, including the impact of barriers, knowledge, and skills,¹⁴ is presented in Figure 2. The behavioral change objectives of the intervention were formulated on the level of determinants of behavior (attitude, social influence, and self-efficacy), which influence the experienced problems of employees with CANS. The product of Step 2 was a set of matrices of change objectives for personal and environmental determinants, ie, the most immediate target of an intervention.²³

Model representing how the adapted self-management program can influence determinants of self-management behavior at work, including the impact of barriers, knowledge, and skills.

**Note:** Based on the Attitude–Social influence–Efficacy (ASE) Model²⁸ and adapted from Detaille SI, van der Gulden JW, Engels JA, et al. Using intervention mapping (IM) to develop a self-management programme for employees with a chronic disease in the Netherlands. *BMC Public Health*. 2010;10:353.¹⁴

**Abbreviation:** CANS, complaints of the arm, neck, and/or shoulder.

Step 3: select theory-based intervention methods and practical applications

Step 3 of the IM included the identification and selection of theory-based methods and practical strategies to change the selected determinants of health behavior.²³ Intervention methods that corresponded with the change objectives of Step 2 were selected.²³ For each determinant, appropriate methods were identified from the literature,¹⁴^,²³^,³⁰ partly based on the methods and practical applications identified in the original training of Detaille et al.¹⁴

Step 4: organize methods and applications into an intervention program

The product of this step included a description of the scope and sequence of the components of the intervention, an overview of the program materials, and program protocols.²³ For the present study, we compared the performance objectives of the self-management training of Detaille¹⁵ with the performance objectives formulated for the modified version of the training for employees with CANS. The self-management sessions were completed with the development of an eHealth module (the content of which was discussed between NH, SD, YH, JE, JBS, and MN). All possible modifications to the original self-management program were first discussed between NH, SD, and YH; thereafter, all modifications made were discussed between NH, SD, YH, JE, JBS, and MN.

Step 5: plan for adaptation, implementation, and sustainability of the program

The focus of Step 5 was to develop a plan for the adoption and implementation of the program, including the consideration of program sustainability.²³ To test the sustainability of the program, an evaluation of the effectiveness of the intervention is necessary. Therefore, several actions were taken to prepare an evaluation of the program in a random-ized controlled trial (RCT).

Step 6: generate an evaluation plan

Step 6 (the generation of an evaluation plan) is actually started with the needs assessment and is developed together with the intervention map.²³ In this step, we developed a plan for both quantitative and qualitative evaluation of the program integrated in the RCT. The design of the study, a recruitment plan, and promotion materials for the participants were developed.

Results

Step 1: conduct a needs assessment

The results of the review of the Dutch multidisciplinary guideline for non-specific CANS²⁶ showed that several behavioral and environmental factors can influence CANS, and that these should be included in the intervention. Although there is a lack of hard evidence, providing information and knowledge about the causes of CANS to employees suffering from CANS is considered important, as is also the case in patients with a chronic disease.²⁶ Furthermore, in the Dutch guideline, etiological and prognostic factors were found to influence the occurrence and cause of CANS and should therefore be addressed in the training; eg, physical factors such as long-standing use of the computer, repetitive work tasks, heavy physical, mental and/or diffi-cult work, unfavorable working times, and the ergonomics of the workplace/posture are important topics addressed in the guideline.²⁶ Moreover, psycho-social factors such as high work demands, experienced stress, work satisfaction, experienced support, and personal characteristics are important factors mentioned in the guideline, and should be addressed in the training (when relevant). Also, the role of several behavioral components, which can positively influence the complaints (eg, decreasing workload, taking breaks, muscle relaxation, and physical activity in managing the complaints), were considered important topics that can influence CANS.²⁶

The results of the focus groups with employees and experts indicated that the employee’s behavior was considered as an important factor related to the onset of symptoms of CANS. It appeared that employees with CANS should be stimulated to search for information about the cause of their complaints, about how to deal with their complaints, and about the manner they can influence their complaints themselves. Therefore, for example, information and skills with regard to setting limits, dealing with stress, and communication were considered important. The results of the focus group sessions with employees with CANS, and with the experts, have been described extensively elsewhere.¹⁶^,²⁷ Table 1 presents a summary of the results of the focus group sessions with employees with CANS and of the focus group sessions with experts. Figure 3 presents the modified PRECEDE model²³^,²⁵ of behavior, determinants, and environment in employees with CANS, based on the three parts of the needs assessment.

Table 1.

Summary of the results from the focus group sessions

Focus group sessions with employees with CANS

• Although employees with CANS tried various ways to reduce their complaints, they still suffered from CANS

• Employees are faced with the challenge to deal with their complaints on a daily basis in both their private and working life

• Employees are not fully aware of the possibilities to influence their symptoms and their own role in triggering and coping with their complaints

• Employees generally are often approaching their individual limits

• Fatigue has a serious impact on the daily life of employees

• Employees have to deal with disrupting physical/socio-environmental factors at work

• Employees have to deal with misunderstandings from supervisor and colleagues

• The identified recurring problem areas endorse the multifactorial etiology of CANS

• There is a need for information about possible (multifactorial) causes of the complaints

• The following needs were mentioned during the focus group sessions: knowledge about exercises, muscle relaxation, working with pain, the work environment, and socio-environmental and personal factors (including work style)

Focus group sessions with experts

• Awareness and behavioral change are found to be important for this group of employees

• The employee’s behavior is seen by experts as an important factor related to the onset of symptoms of CANS

• CANS is less related to workplace interior modifications than to the behavior (ie, experiences and the intensity) of the employee at work

• Experts indicate that employees with CANS generally have high demands (on themselves) and are often perfectionists

• Employees who experience a high workload and work pace should learn to be aware when the body gives signals of overloading, and one must react at the appropriate time, such as to take breaks at regular times

• Employees suffering from CANS have difficulty in managing their own health problem and work

• Employees with CANS should be more proactive; in the intervention, bottlenecks should be identified and employees should make their own choices and obtain reassurance. Most experts find it important that the intervention deals with the possible causes of the complaints and the underlying problems that may trigger CANS

• Experts stated that it is important that employees with CANS receive information about topics related to the possible relief of their complaints, such as load and capacity, setting limits, taking breaks, ergonomics, relaxation, social support, social relationships, and physical activity, including exercises

• Moreover, experts find it important that employees are aware of the possible facilities and treatment options within and outside their organization

• Experts seem to see a role for a self-management program for employees with CANS

• Complaints will not always go away, but a self-management program can offer support to these employees in learning how to handle their problems

• The intervention should focus on increasing employees’ self-efficacy and empowerment

• Experts indicate that the combination of group sessions and an eHealth module can work extremely well and can strengthen and complement each other

• The self-management intervention is seen as a roadmap, in which participants work on their personal goals, plus the interaction with other participants

• The eHealth module lends itself to providing more information. Participants could then use this information in the sessions in order to fulfil their action plans

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Notes: Adapted from Hutting N, Heerkens YF, Engels JA, Staal JB, Nijhuis-van der Sanden MW. Experiences of employees with arm, neck or shoulder complaints: a focus group study. BMC Musculoskelet Disord. 2014;15:141¹⁴ and Hutting N, Engels J, Staal J, Heerkens Y, Nijhuis-van der Sanden M. Development of a self-management intervention for employees with complaints of the arm, neck and/or shoulder (CANS): a focus group study with experts. J Occup Med Toxicol. 2015;10:9.²⁷

Abbreviation: CANS, complaints of the arm, neck, and/or shoulder.

Based on the PRECEDE model of behavior, determinants, and environment in employees with CANS.

**Abbreviations:** PRECEDE, predisposing, reinforcing, and enabling constructs in educational diagnosis and evaluation; CANS, complaints of the arm, neck, and/or shoulder.

Step 2: create matrices of change objectives

Based on the needs assessment, the overall goal of the intervention was defined as “self-management behavior at work” with the aim to alleviate the perceived disability of the participants. This outcome is the same as that used by Detaille et al,¹⁴ and did not need to be changed. The objective of the total program was subdivided into performance objectives, presented in the first column of the matrix in Table 2. In this matrix of behavioral change objectives (based on the determinants of behavior identified in the needs assessment), self-management behavior at work was operationalized as follows: 1) to be able to cope with pain, fatigue, limitations, disability and emotional aspects caused by CANS; 2) to be aware of which factors at the workplace cause stress and to adequately deal with work stress by re-organizing work in light of the complaints and according to one’s capacity (eg, to modify workload and work pace, to take pauses when needed, and to say “no” when needed); and 3) to be able to communicate effectively about CANS with one’s supervisor and colleagues (eg, being able to explain the type of complaints, to ask for facilities at work, and to communicate about a possible change in job demands).

Table 2.

Matrix of change objects and determinants of employees with CANS

Performance objectives	Attitude	Self-efficacy	Social influence	Knowledge	Skills
Adequately deal with their complaints (pain, fatigue, limitations, disability)	Recognize that CANS is a multifactorial health problem that can be influenced by certain health behaviors Are aware of factors that could have caused and/or influenced their own complaints	Express confidence that they can influence their complaints		Have knowledge about factors involved in the etiology and persistence of complaints Have knowledge about the influence of a healthy and active lifestyle and specific exercises	Have a healthy and active lifestyle Perform specific exercises for their complaints Adapt their workload to their personal capacity Perform self-reflection Have the skills to adapt their work environment, workplace, or work posture if necessary
Adequately deal with stress	Recognize that (work) stress could be a factor in the persistence of complaints and recognize which factors lead to stress	Express confidence in their ability to influence their level of (work) stress		Have knowledge about (the effects of) stress, time management, and making a good plan	Perform techniques to influence their stress level Perform muscle relaxation exercises Have the skills to make a realistic and feasible plan
Communicate about their complaints and needs with health care professionals, colleagues, and supervisor, if necessary	Recognize that communicating about their complaints and asking for support needs may be useful	Express confidence that they can communicate about their complaints and needs with health care professionals, colleagues, and supervisor	Have the feeling that they are being listened to and feel supported	Have knowledge about how to communicate	Have the skills to communicate with health care professionals, colleagues, and supervisor, if necessary Have the skills, and ask for support, if necessary Ask for workplace adaptations and advice on ergonomics, if necessary

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Abbreviation: CANS, complaints of the arm, neck, and/or shoulder.

Furthermore the main determinants of behavior change according to the ASE Model,²⁸ ie, attitude, social influence, and self-efficacy, were operationalized into three categories. Attitude, the first category, was defined as the perceived cognitive and emotional advantages and disadvantages of the health behavior.¹⁴ Employees with CANS should be aware that the etiology and persistence of CANS are multifactorial, and that individuals can influence the complaints themselves by being aware of the factors that cause stress and taking care of these factors at work. Therefore, awareness is considered very important with regard to a person’s attitude.

Social influence, the second category, was defined as (perception of) social support at work and acquiring social support at work. Social influences consist of the perception of others carrying out this type of behavior (social modeling), the norms that people have with respect to these behaviors (social norms), and the support that they perceive from others in carrying out a particular type of behavior, eg, the support of the supervisor and colleagues at work.¹⁴ Employees with CANS often do all the work by themselves, do not seek/accept support, and do not always communicate about their complaints; therefore, it is important that employees are willing to ask and accept (social) support.

Self-efficacy, the third category, was defined as how confident the person with CANS is about his/her ability to modify the behavior that may cause and trigger CANS, such as perfectionist behavior at work, or to be able to regularly take exercise to deal with the complaint(s). Self-efficacy refers to a person’s perception of his/her capability to perform the type of behavior.¹⁴ The intervention aims to influence all three determinants of behavior, but especially the attitude and self-efficacy at work. Interventions are known to be more effective when focusing on improving a participant’s action planning activity, their self-efficacy, and their self-regulatory capabilities, rather than focusing on intention-enhancing risk perceptions.³²^,³³

Step 3: select theory-based intervention methods and practical applications

Table 2 shows the method applied for each determinant that was selected for the development of the intervention. Table 3 describes how these methods were translated into practical strategies. In the original self-management program of Detaille et al⁹^,¹⁴ goal setting is an important method for increasing self-efficacy, and action planning is part of the ASE model.²⁸ Through goal setting (action plans), the participant can focus on working on their self-efficacy.¹⁴ Goal setting leads to better performance, because individuals with explicit goals exert themselves to a greater extent and persevere in their tasks.³⁴^,³⁵ Action planning is an important component of self-management interventions, with successful completion being associated with improved health and self-efficacy outcomes.³⁶ A goal should be formulated according to the SMART (specific, measurable, attainable, realistic, and timely) criteria, and should be stated in terms of behavior.¹⁴ Each week, participants formulate one or more goals with regard to self-management behavior, which they intend to accomplish during the following week. After formulating the plan, the participants has to state how confident they are that they will carry out the action plan.¹⁴ If the level of confidence is below 7 (on a 1–10 scale), the participant is asked about challenges or problems, and suggestions are offered; thereafter, the participant may change his/her plan.³⁶^,³⁷ The ASE model also indicates that barriers can influence the outcome of the action planning, and that these barriers should be identified and resolved.²⁸ During the next session, the participants report whether or not they have accomplished their action plan, and give an account of the solving of any problems that might have arisen.¹⁴

Table 3.

Overview of the selected theoretical methods and practical strategies for use in the intervention

Determinant	Method	Strategy
Attitude	Belief selection⁶²	Through awareness exercises and discussions, participants learn to identify current beliefs and to strengthen positive beliefs and weaken negative beliefs. Moreover, new beliefs are introduced
Attitude	Modeling⁶³	Participants are reinforced by the attitudes of other participants
Self-efficacy	Goal setting⁶⁴	Participants formulate a long-term goal and weekly short-term goals. Through weekly action plans, participants work on their formulated goals
	Modeling⁶³	Participants are reinforced by the achievements of other participants
	Public commitment⁶⁵	Participants discuss their action plans and formulated goals with other participants
	Feedback⁶⁶	Participants receive feedback on their action plans, formulated goals, and achievements from the trainer and other participants
Social influence	Enhance assertiveness³⁰	Through awareness exercises, discussion, knowledge, skills, and goal setting, participants’ assertiveness with colleagues, supervisor, and health care professionals
	Modeling⁶³	Participants are reinforced by the achievements of other participants is enhanced
	Stimulate communication to mobilize social support⁶⁷	Through information about communication and practical skills, participants are stimulated to communicate about their complaints with colleagues, supervisor, and health care professionals, and therefore feel increased social support
	Provide opportunities for social comparison⁶⁸	Participants can compare themselves with other participants (upward as well as downward comparison)
Knowledge	Information³⁰,⁶⁹	Participants get information about subjects related to the relevant topics (as well as in the group sessions, in the group sessions manual, and from the eHealth module)
	Active learning⁷⁰	Participants are encouraged to perform exercises and to learn on the basis of their action plans
	Discussion⁷⁰	Participants discuss several topics derived from the group sessions and eHealth module during the group sessions
	Consciousness raising	Participants get information and feedback on causes, consequences, and alternatives of their behavior
	Self (re)evaluation⁷¹	Participants are stimulated to become aware of their behavior in relation to risk factors for complaints
Skills	Guided practice⁶³	Participants can look up exercises in the eHealth module and can get feedback during the sessions
	Modeling⁶³	Participants are reinforced by the achievements of other participants
	Skills training	Participants practice with communication skills during the sessions
	Feedback⁶⁶	Participants get feedback on their behavior, skills, and action plans from the trainer and participants
	Self-monitoring of behavior⁷²	Participants are stimulated to monitor and reflect on their behavior

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Step 4: organize methods and applications into an intervention program

The product of Step 4 resulted in the final program plan. Self-management at work at the individual level is targeted through the development of 6-weekly group sessions of 2.5 hours each. An overview of the program is presented in Table 4. Compared with the original program¹⁴ for employees with a chronic somatic disease, the developed program is slightly adapted to the (work) situation of employees with CANS. Two new topics are added to the training. Firstly, the core quadrant (qualities, pitfalls, challenges, and allergies)³⁸ is added to gain insight into the participants’ qualities and pitfalls. Core quadrants focus on what is right and is going well. Each core quality has its positive side and its negative side, which can be a persons’ weak spot. Such a pitfall is frequently a source of conflict, irritation, and tension to other people in that person’s environment. This is particularly so if the pitfall turns out to be another person’s allergy.³⁸ Secondly, a topic about time management is added because of the high level of (work) demands of employees with CANS. Moreover, the development of a mind map is added to the topic of “making plans for the future”, and an interactive topic about exercises with a movement scientist/physical therapist is also added.³⁹ All the original topics used by Detaille et al¹⁴ are retained in the self-management sessions. The topic on nutrition is shortened because, although it is related to a healthy lifestyle, it is less specifically related to CANS. Furthermore, the original program topics are adapted with specific examples related to the work situation of employees suffering from CANS, and the order of several topics and sessions is changed. As a result of the needs assessment, the self-management sessions are seen as the main focus of the intervention, with the support of the eHealth. The self-management sessions are complemented by an eHealth module accessible for the participants (via a personal login) for a period of 1 year. The content of the eHealth module is presented in Table 4. The more general self-management themes (which often need explanation, group discussion, and training) are addressed in the self-management sessions; the more specific CANS-related themes are mainly addressed in the eHealth module, because the relevance of these themes can differ widely between participants. Participants can use this information in the sessions to fulfil their action plans. The self-management sessions and the eHealth module complement each other, forming an integrated program of self-management. The structure of the eHealth module is linked with references to topics in the self-management sessions; this stimulates the use of the eHealth module and makes it easier to find related topics.

Table 4.

Topics of the group sessions and structure of the eHealth module

Topics of the group sessions:
Session 1	– Introduction
	– Dealing with a chronic disability
	– Living with CANS
	– Working with CANS
	– Work load and work capacity
	– What is self-management?
	– Introduction to the eHealth module
Session 2	– Discussion on the eHealth module
	– Core quadrants (qualities, pitfalls, challenges, and allergies)
	– Time management
Session 3	– Dealing with pain and fatigue
	– Stress and stress management
	– (Muscle) relaxation exercises
Session 4	– Healthy lifestyle
	– Nutrition
	– Exercises and sports
	– Interactive part with movement scientist/physical therapist about exercises
	– Use of facilities
Session 5	– Communication skills
Session 5	– Working with others and asking for help
Session 6	– Dealing with negative emotions
	– Positive thinking
	– Making a mind map
Structure of the eHealth module:
Use of the eHealth module
Self-management
CANS	– Non-specific CANS
	– Specific CANS
	– Symptoms
	– Causes
	• Workload and capacity
	• Physical factors
	• Psychosocial and personal factors
	• Chronic pain
	• Central sensitization
	• Self-tests/screening tests
	– Prognosis
Possible solutions	– What can I do myself?
	• Workplace
	• Work stress and work style
	• Stress reduction
	• Physical activity and sports
	• Specific exercises
	– Facilities at work
	– Treatment
Information about the group sessions
Further reading
Contact details

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Abbreviation: CANS, complaints of the arm, neck, and/or shoulder.

Step 5: plan for adoption, implementation, and sustainability of the program

In Step 5 of the IM process, inclusion criteria for the participants were defined, and a plan was made for the recruitment of participants for an evaluation study. Several actions can be taken to stimulate the participation of employees suffering from CANS within the participating organizations. During the process of developing the intervention, a steering committee of stakeholders was set up to facilitate short- and long-term implementation of the intervention. The final program was tested among the first groups of participants. Trainers were recruited, and recruitment materials were developed by NH, YH, JE, JBS, and MN. All trainers received the correct training and sufficient instructions to guide the course. The inclusion/exclusion criteria and recruitment plan are described in detail elsewhere.²⁴

The course manuals for the participants and trainers were adapted by NH and SD. The content of the eHealth module was developed by NH, SD, YH, JE, JBS, and MN. The technical aspects of the eHealth module were developed in collaboration with an external party. Trainers were recruited from the staff of the Hogeschool van Arnhem en Nijmegen (HAN) University of Applied Sciences and the Radboud University Medical Center. All trainers were trained by SD, the developer of the original program for workers with a chronic disease and who is also experienced in the development/implementation of self-management programs. Depending on the number of participants, sessions can be facilitated by one or two trainers. No major modifications were made after testing the program with the first group of participants.

Step 6: generate an evaluation plan

The study protocol, including the evaluation plan, is described in detail elsewhere.²⁴ The design of the study, a recruitment plan, and the promotion materials for participants were approved by the Medical Ethics Committee of the Radboud University Medical Center (registration number 2012/319). The RCT is registered with the Dutch Trial Register (http://www.trialregister.nl; registration number NTR3816). In short, the effect evaluation will consist of an RCT with a 12-month follow-up period. Data are collected at baseline and at 3, 6, and 12 months. The primary outcome measure will be the self-reported disability (in the previous week) of arm, shoulder, and hand, measured with the Disabilities of the Arm, Shoulder and Hand (DASH) questionnaire.⁴⁰ Secondary outcome measures are related to absenteeism, presenteeism,⁴¹^,⁴² pain,⁴³ self-efficacy (at work),¹⁵^,⁴⁴ fatigue,⁴⁵ burnout features,⁴⁶ work style,⁴⁷ pace and amount of work,⁴⁸ relations with colleagues/supervisors,⁴⁸ need for recovery,⁴⁸ participation and empowerment at the workplace,⁴⁸ quality of life,⁴⁹ self-reflection and insight,⁵⁰ and employees’ opinion about working with complaints,¹⁵ as well as to self-management at work, the use of health care interventions, participation in sport, and limitations experienced in work activities and work capacity. Power analysis²⁴ revealed a necessity of a sample size of 71 participants in each group, assuming a dropout rate of 20%. This implies that a total of 142 patients will be needed to detect a clinically relevant difference⁵¹ in DASH scores with a power of 0.90 and an a of 0.05.

Moreover, a qualitative evaluation with approximately 30 participants will be conducted at the end of the self-management sessions. These participants will be interviewed to evaluate their reasons to participate, their expectations, benefits, future expectations, and experiences with the action plans, group sessions, and eHealth module. Furthermore, participants will be asked for their ideas about how the intervention might be improved.

Discussion

The current paper describes the developmental process, the content, and planned evaluation of a theory- and practice-based self-management intervention for employees in the Netherlands suffering from nonspecific CANS. IM is a helpful tool to screen existing interventions and tailor the intervention for a specific population.¹⁴^,⁵²^,⁵³ Following the six steps of the IM protocol,²⁰^,²³ the original intervention developed by Detaille et al⁹^,¹⁴^,¹⁵ was adapted to fit the needs of the target population.

The overall outcome of the intervention was defined as self-management behavior at work to improve the perceived disability of the participants, and for this, a matrix of behavior change objectives and personal behavior determinants was developed. The behavior change objectives were related to the factors of the ASE Model.²⁸ The intervention aims to influence all three determinants of behavior, but especially the attitude to and self-efficacy at work. Interventions are known to be more effective if they focus on improving a participant’s action planning activity and their self-efficacy and self-regulatory capabilities, rather than focusing on intention-enhancing risk perceptions.³²^,³³ In the study of Detaille et al,⁹ the attitude toward self-management at work (enjoyment) improved after 8 months (P=0.03) in the intervention group. Moreover, a qualitative evaluation of that study indicates that the intervention generally had a positive effect on the employees’ working life and wellbeing, and that participants would recommend the program to others.¹⁵

The IM process resulted in a self-management program for employees suffering from CANS, consisting of six group sessions and a complementary eHealth module. Because the use of the eHealth module may vary between participants, the group sessions also address (to some extent) all of the topics identified in the needs assessment. By adding an eHealth module, we expect that higher educated employees will also benefit from the intervention; in the intervention of Detaille et al,⁹ lower educated workers in the intervention group developed better physical health quality (SF-12) compared with the lower educated workers in the control group.

A possible strength of the developed intervention is the thorough adaptation and tailoring of an existing self-management intervention to fit the needs of employees with CANS. Moreover, two new topics were added to the training (the core quadrant and time management), and a mind map was developed and added to the topic making plans for the future.

There is inconsistent evidence for the effects of self-management programs for patients with chronic musculoskeletal pain,³⁹^,⁵⁴^,⁵⁵ and there is some evidence that group-delivered short programs (<8 weeks) with a health care professional have the best potential.³⁹ Moreover, group sessions can stimulate modeling and reinforcement of other participants’ activities, and participants can compare themselves with other participants. Also, discussion is stimulated, and participants can learn from the experiences of other participants. Therefore, we expect that the developed program, consisting of six group sessions and with an additional interactive topic on exercises with a movement scientist/physical therapist, could be beneficial for employees with CANS.

In addition to the sessions, the eHealth module was developed to provide more thorough tailoring of the intervention. It is probably possible to tailor the program for employees with other musculoskeletal disorders, by adapting the eHealth module and only slightly adapting the content of the group sessions. Another possible strength of the developed intervention is the use of the ASE Model,²⁸ which was also used in the original intervention of Detaille et al¹⁴ and in other IM intervention developments,⁵² together with the use of methods and strategies for behavior change (Table 3), which emphasizes the theory-based character of the intervention. Also, the integration of expert opinion, not only regarding the needs of employees with CANS and the content of the intervention, but also concerning self-management and the development of the eHealth module, can be seen as a strength of the model’s design. Expert opinion is increasingly used in the development of self-management interventions.⁵⁶^,⁵⁷

Although the group sessions will last only 6 weeks, the eHealth module is accessible for 1 year, allowing participants to review the topics and exercises of the program; this may stimulate participants to maintain their behavioral changes in the long term. Moreover, in the future, the eHealth module can be converted into an online self-management tool, or can be used as an information tool for employees with CANS. It is reported that online self-management programs can be useful and beneficial.⁵⁸^–⁶⁰

Another major strength is the diversity of the intervention topics, which is based on the combination of group sessions (with more generic themes), the eHealth module (with more specific themes; Table 3), and the use of personal action plans. As mentioned, action planning is an effective component of self-management interventions,³⁶ and participants have indicated that working with an action plan is both useful and effective.¹⁵ Personalized action plans can be an important component with regard to the multifactorial etiology of CANS; in this way, all participants can work on their own goals. By dividing the topics between the group sessions (more general topics) and eHealth module (more specific topics), and with the use of action plans, we aimed to make the program both interesting and useful for each participant.

The fact that part of the intervention will be available via the computer might be seen as a weakness of the intervention, especially among employees whose complaints might (partly) be caused by use of the computer. However, we tried to address this issue by making use of the eHealth module optional rather than mandatory. Another possible weakness is that the views of employers and supervisors were not taken into account in the development of the intervention. Focus group sessions with employees revealed some issues with regard to their employers and supervisors. Therefore, as indicated by Detaille et al,¹⁴ another point of discussion is whether a self-management program for the employee is sufficient to facilitate the workability of such a program for employees, or whether the physical and social working environment should also be the object of an intervention. We assume that not (only) the work environment, but also the personal characteristics of employees with CANS, are important when considering the causes of complaints and when dealing with complaints.¹⁶ Self-management interventions focus primarily on encouraging participants to be involved with and to control their own treatment, as well as improving their understanding of how their condition and treatment affect their lives.⁶¹ Therefore, the intervention focuses on empowerment of the participating employees.

Another limitation is that the intervention was developed to suit the participants’ needs in different stages of behavioral change; also, participants work on different behavioral goals. Therefore, the program is not tailored for participants according to a stage of behavioral change and one specific behavioral goal. In the development group, there was some discussion about the inclusion of the subject nutrition in the intervention. This topic was part of the original self-management program,¹⁴ but seems to be less important with regard to employees with CANS. Eventually, it was decided to address this topic only briefly, because a healthy lifestyle is important for everyone and especially for individuals suffering from stress and fatigue.

Conclusion

In the present study, a self-management program developed by Detaille et al¹⁴ was adapted and tailored for employees with non-specific CANS. By modifying and adding elements, including an eHealth module, and by following the IM protocol, we systematically adapted the original program¹⁴ to suit the needs of the target group. This resulted in a theory- and practice-based self-management program, including an eHealth module. This program is expected to benefit employees with non-specific CANS, and its effectiveness will later be evaluated in an RCT.

Acknowledgments

This study was funded by the Netherlands Organisation for Health Research and Development (ZonMw) (grant number 208030004).

Footnotes

Disclosure

The authors report no conflicts of interest in this work.

References

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PERMALINK

Development of a self-management program for employees with complaints of the arm, neck, and/or shoulder: an intervention mapping approach

Nathan Hutting

Sarah I Detaille

Josephine A Engels

Yvonne F Heerkens

J Bart Staal

Maria WG Nijhuis-van der Sanden

Abstract

Purpose

Methods

Results

Conclusion

Introduction

Methods

Figure 1.

Step 1: conduct a needs assessment

Step 2: create matrices of change objectives

Figure 2.

Step 3: select theory-based intervention methods and practical applications

Step 4: organize methods and applications into an intervention program

Step 5: plan for adaptation, implementation, and sustainability of the program

Step 6: generate an evaluation plan

Results

Step 1: conduct a needs assessment

Table 1.

Figure 3.

Step 2: create matrices of change objectives

Table 2.

Step 3: select theory-based intervention methods and practical applications

Table 3.

Step 4: organize methods and applications into an intervention program

Table 4.

Step 5: plan for adoption, implementation, and sustainability of the program

Step 6: generate an evaluation plan

Discussion

Conclusion

Acknowledgments

Footnotes

References

ACTIONS

PERMALINK

RESOURCES

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