Abstract
Aim
To describe the nature and duration of nursing activities and how much time registered nurses allocate to the different dimensions of their scope of practice in a Swiss university hospital internal medicine ward.
Design
A single‐centre observational descriptive study.
Method
Using a time and motion study, two researchers shadowed healthcare workers (N = 21) during 46 complete work shifts in 2018. They recorded each activity observed in real time using a tablet computer with a pre‐registered list of 42 activities classified into 13 dimensions.
Results
A total of 507.5 work hours were observed. Less than one third of registered nurses’ work time was spent with patients. They allocated the most time to the dimensions of ‘communication and care coordination’ and ‘care planning’, whereas ‘optimizing the quality and safety of care’, ‘integrating and supervising staff’ and ‘client education’ were allocated the least time.
Conclusion
This study provided a reliable description of nurses’ time use at work. It highlighted suboptimal use of the full scope of nursing practice.
Impact
Both work organization and culture should be reconsidered to promote better use of nursing skills. Practice optimization should focus on the following three main areas: (1) greater involvement of registered nurses in building relationships and directly caring for patients and their families; (2) better use of registered nurses’ skills in the activities required of their proper roles, including nursing clinical assessments and patient education and (3) more systematically updating registered nurses’ knowledge.
Keywords: internal medicine hospital, Nurses, nurses’ roles, nursing care performance, nursing scope of practice, time and motion study, time management, work time use
1. INTRODUCTION
Healthcare professionals must manage increasingly acute and complex care situations with limited resources (OMS, 2020). As the largest workforce in the healthcare system, nurses can and must meet the demands for high quality, accessible and safe care (OMS, 2020). But, faced with increasing cognitive and physical workloads, nurses are under significant pressure to allocate their time adroitly as they perform their recognized roles (Yen et al., 2018). Many studies have shown that when conditions do not allow nurses to employ their skills fully, the quality of care decreases (Aiken et al., 2012; Duffield et al., 2011; Jones et al., 2015; Smeds Alenius et al., 2014). This situation also affects RNs’ job satisfaction and retention within their institution (Jones et al., 2015; Lindqvist et al., 2014). Healthcare systems must subsequently cope with longer hospital lengths of stay (Kane et al., 2007), higher care team turnover and increased absenteeism (Aiken et al., 2012; Kane et al., 2007). Therefore, optimizing the use of nurses’ time and skills is critical to the future of the healthcare system (Déry et al., 2017; Meena et al., 2016). A clear description of nurses’ work and roles in hospital settings, exploring how nurses allocate their time, is an essential step in identifying opportunities for improvement (Bodenheimer & Sinsky, 2014; Desjardins et al., 2008). This could lead to reconsider work organization, allocation of professional or financial resources, staffing or division of tasks. Such changes in nursing role definition and organizational culture have the potential to positively influence nursing workload (Ross‐Walker et al., 2012).
2. BACKGROUND
The studies that have attempted to measure nurses’ activities in internal medicine departments organized healthcare activities into categories. The most used categories distinguished direct and indirect care. Direct care refers to all care provided directly to the patient or their family, such as assisting in the activities of daily living (ADLs) or providing treatments, communication or other forms of support (Walker et al., 2007). Yet direct care has been found to occupy a relatively small proportion of RNs’ total work time, just 20%–38% (Antinaho et al., 2017; Westbrook et al., 2011). Indirect care is defined as activities that are carried out at a distance from patients, but which have a purpose for them (Walker et al., 2007). Indirect care involves paperwork and work related to the ward (Lavander et al., 2016). Some studies estimated the proportion of indirect care to take up from 11% to 25% of the working day (Antinaho et al., 2015; Farquharson et al., 2013; Westbrook et al., 2011), whereas Walker et al., (2007) reported a proportion of 40%. These results show that much nursing work is invisible to patients (Lavander et al., 2016).
Two studies chose to analyse nursing activities in relation to the concept of ‘added value’, distinguishing three categories: activities with added value from which patients benefit directly; necessary activities from which they benefit indirectly and activities with no added value (Antinaho et al., 2015; Upenieks et al., 2007). Value‐added activities occupied from 54% to 71% of work time, necessary tasks from 14% to 25% and activities with no added value from 15% to 21% (Upenieks et al., 2007).
Three studies also measured the proportion of work related to the unit itself. This category included various tasks such as student and staff supervision, team conferences, cooperation with other departments or reordering supplies or equipment (Lavander et al., 2016). This category was estimated to occupy from 3% to 9% of work time (Farquharson et al., 2013; Hendrich et al., 2008). Some studies have also quantified the proportion of miscellaneous nursing tasks to take up 1%–8% of their time (Battisto et al., 2009; Westbrook et al., 2011). Given the large number of short tasks and interruptions, workflows have been described as fast paced and fragmented (Cornell et al., 2010; Farquharson et al., 2013; Westbrook et al., 2011).
The scope of nursing practice (ScOP) refers to ‘the range of functions and responsibilities legally assigned to nurses and for which they have the education, knowledge and skills’ (Déry et al., 2017, p. 51). To measure the effective ScOP, D'Amour et al., (2012) defined six dimensions of activities that were specific to the nursing role. These were as follows: ‘1. assessment and care planning; 2. patient and family education; 3. communication and care coordination; 4. staff integration and supervision; 5. optimization of quality and safety of care; and 6. updating and use of knowledge’ (Déry et al., 2017). When nurses are able to perform all the activities inherent to their role in their practice, their ScOP is said to be optimal (D'Amour et al., 2012; Déry, 2013). An optimal ScOP is an indicator of high‐quality care (Dubois et al., 2013).
3. THE STUDY
3.1. Aim
This study aimed to describe the true nature and duration of nursing activities and how RNs allocated their time to the different dimensions of their scope of practice in the internal medicine department.
3.2. Design
This was a single‐centre, observational, descriptive study using a time and motion (T&M) method. T&M studies use techniques of continuous observation. This technique is the most accurate because it allows the collection of reliable, detailed field data; however, it is costly in terms of human resources because it commits one observer to each subject over extended periods (Lopetegui et al., 2014; Yen et al., 2018).
3.3. Participants
The study was conducted in an internal medicine ward in a Swiss university hospital. This 21‐bed ward admitted 819 patients (2018) with an average hospital length of stay of 6.63 days. It employs 14 RNs and 12 auxiliary nurses (ANs). RNs work 12.5‐h day shifts (7:00 AM to 7:30 PM) or night shifts (7:00 PM to 7:30 AM). ANs work 12.5‐h day shifts (7:00 AM to 7:30 PM), 9‐h day shifts (7:00 AM to 4:00 PM) or 8.5‐h evening shifts (2:30 PM to 11:00 PM). Each RN works in a dyad with an, and together they are responsible for an average of seven patients per day. In Switzerland, there are no national regulations regarding nurse‐to‐patient ratios and staffing but a study shows that the average in Swiss hospitals was 7.9 (Schwendimann et al., 2019).
A convenience sample of RNs and ANs was recruited. Inclusion criteria required caregivers to be working in the internal medicine department at least 50% of a full‐time employment rate and to have been practicing there for at least 6 months. The month before data collection, two information sessions were held to introduce the research project to healthcare team members and to distribute an informed consent form and a written information sheet directly to potential volunteer participants.
3.4. Data collection
The nature and duration of nursing activities in our internal medicine ward were described using the Actual Scope of Nursing Practice (ASCOP) model developed by Déry (2013) and based on the previous work by D'Amour et al., (2012). An expert group, including research project members and clinical nurse specialists from the internal medicine department, was responsible for adapting the model to our context. The six dimensions of nursing activity were broken down into observable activities to make the survey operational. Additional dimensions were added to the original six in the ASCOP model (D'Amour et al., 2012) to adequately cover all the caregivers’ activities, including delegated medical tasks and non‐clinical tasks. The final list included 42 care activities classified into 11 nursing dimensions and the 2 non‐clinical dimensions of ‘miscellaneous/non‐healthcare’ and ‘personal time’. The coding grid (Table 1) was validated by all the research team members.
TABLE 1.
Observation grid with activity categories
| 1. Dimension 1: Patient assessment | Admission interview | 7. Dimension 2: Teaching clients and families | Therapeutic education/coaching |
| Consultation of the file | 8. Dimension 3: Communication and care coordination | Interview/communication | |
| Physical clinical examination | Interview / telephone communication | ||
| Clinical mental examination | Medical visit | ||
| Tour/ bedroom passage | Coordination conference | ||
| 2. Dimension 1 Care Planning | Use of the SOARIAN computer tool | Team conference | |
| Exit planning | Nurse report | ||
| Planning maintenance | 9. Dimension 4: Integration and supervision of personnel | Supervision/supervision of a collaborator | |
| 3. Dimension 1: Technical gestures and medico‐delegated care | Technical care | 10. Dimension 5: Optimization of the quality and safety of care | HPCI measurements |
| Emergency care | Report RECI or to the person in charge | ||
| Mortuary care | Maintaining service security | ||
| Constraint measures | Satisfaction / complaint | ||
| 4. Dimension 1: Application of drug treatments | Preparation of drugs | 11. Dimension 6: Updating and use of knowledge | Professional training |
| Administration of medication | Scientific consultation or documentation | ||
| 5. Dimension 1: Activities of Daily Living | Disposal | Supervision received | |
| Body care | 12. Miscellaneous/Non‐healthcare | Administrative tasks | |
| Nutrition/hydration | Patient/hospitality environment management | ||
| Mobilization | Logistical tasks | ||
| 6. Dimension 1: Relational care and non‐medication interventions | Psychological/relational support | Patient transport | |
| Psychotherapeutic interventions | Travel time | ||
| Sensory interventions | Waiting | ||
| Environmental or occupational interventions/structured activities | Other activities | ||
| Opposition/aggression management | 13. Personal Time | Personal activities | |
| programmed pause |
Data collection consisted of continuous caregiver observation over a complete work shift. It was conducted between June and August 2018 by two researchers, both RNs. Observation began when the caregiver arrived at their workstation and ended when they left. They were shadowed, without intervention or interaction, and each observed activity was timed using the NurseObserver 2® application developed specifically for the study, on a Huawei MediaPad T1 7.0 tablet computer (Android 4.4.2 operating system). The researcher selected the observed activity from a pre‐registered list on the tablet and the application then automatically recorded the activity's start and end times. An additional icon was used to indicate the presence of the patient or their family during the task at hand. A questionnaire was also designed to collect participants’ sociodemographic data.
3.5. Ethical considerations
The study protocol was approved by the hospital's Research Application Review Board (no. 2018‐03).
3.6. Data analysis
Descriptive statistics were calculated using STATA® 15.0 software. The mean total duration for each dimension and activity per day were calculated. Given that an area or an activity could be absent on a given day, their frequency of occurrence in days was noted.
Given that nurses and nursing assistants could be observed several times during data collection, generalized estimating equations were systematically used to estimate the duration means, considering any correlations between repeated measurements by healthcare professionals. Corresponding robust standard errors were calculated using the Huber Sandwich estimator. However, when the use of generalized estimation equations was not possible (due to lack of data or too small clusters), classical means and standard errors were calculated. These statistics were stratified by type of shift, type of job position and by the presence or absence of the patient.
3.7. Validity, reliability and rigor
The two observers received all the information related to the study on a training day. The coding grid was presented to them in detail, and practice sessions (on paper) were organized to help them master it. Two weeks before the start of data collection, they practiced shadowing an RN during a roughly 3‐h test observation period. A subsequent 1‐h, simultaneous observation session by the two observers was conducted to calculate inter‐rater reliability. The kappa coefficients calculated from these test situations were 0.84 and 0.77 for correctly identifying dimensions and activities respectively. The coefficients of variation for the duration of dimension activities ranged from 0 to 8.43. These data suggested that we would be able to ensure good reliability between the two observers.
4. RESULTS
The study observed a total of 507.5 h of activity, representing 46 workdays and distributed across the four types of schedule on the internal medicine ward, in proportion to its typical daily staffing of RNs and ANs: 14 day shifts and 9 night shifts for RNs and 23 shifts for ANs.
4.1. Participants and sociodemographic data
Of the ward's 26 caregivers, 21 were observed during at least one shift, 1 was ineligible, 1 refused consent and 3 were not followed due to scheduling conflicts. The participation rate was 84%. The sample consisted of 12 RNs and 9 ANs, with just 1 male RN. The average age was 32.9 years old, with an average of 8.74 years of experience, and 5.05 years of seniority in their current position. The RNs all had a bachelor's degree in nursing sciences or equivalent, and none had a postgraduate degree.
4.2. Time spent with the patient and relatives
For the department of internal medicine, the distribution of the average times spent by RNs on direct and indirect care was the same across their day and night shifts, with one third dedicated to direct care (234 min) and two thirds to indirect care (506 min). ANs spent more time with patients than RNs over equivalent shifts, with an average of 290.6 min with patients versus 445.73 min away from patients. On average, RNs and ANs spent fewer than 25 min per shift on activities in the presence of families, and those activities did not occur on every observation day.
4.3. Dimensions of nursing activities
The following section focuses on four dimensions to analyse the healthcare activities that comprise them in more detail. Our analysis focuses on the day shift activities of particular interest to us (Table 2).
TABLE 2.
Mean time allocated to dimensions by profession and by shift in the department of internal medicine
| Registered nurse | Nurse assistant | ||||
|---|---|---|---|---|---|
|
Day shift 7:00 AM to 7:30 PM (n = 14) |
Night shift 7:00 PM to 7:30 AM (n = 9) |
12‐Hour day shift 7:00 AM to 7:30 PM (n = 5) |
Day shift 7:00 AM to 4:00 PM (n = 9) |
Evening shift 2:30 PM to 11:00 PM (n = 9) |
|
| Dimensions of nursing activities | ‘Number of days the activity occurred’ | ‘Number of days the activity occurred’ | ‘Number of days the activity occurred’ | ‘Number of days the activity occurred’ | ‘Number of days the activity occurred’ |
| Mean time in minutes (SE) | Mean time in minutes (SE) | Mean time in minutes (SE) | Mean time in minutes (SE) | Mean time in minutes (SE) | |
| Communication and coordination |
14 193.95 (7.58) |
9 110.95 ( 8.77 ) |
5 116.55 (9.62) |
9 106.12 ( 8.28 ) |
9 88.32 (4.72) |
| Care planning |
14 144.82 ( 18.60 ) |
9 100.52 (8.65) |
5 74.04 (8.30) |
9 64.46 (5.23) |
9 18.73 (5.18) |
| Miscellaneous/non‐healthcare |
14 96.95 ( 7.58 ) |
9 169.13 ( 22.92 ) |
5 173.33 ( 8.37 ) |
9 112.98 (7.32) |
9 167.87 (16.97) |
| Personal time |
14 85.80 (6.59) |
9 37.06 ( 10.49 ) |
5 94.48 (3.90) |
9 84.61 (1.81) |
9 70.37 (4.23) |
| Medication |
14 84.84 (6.27) |
9 127.21 (28.69) |
5 71.36 (13.55) |
9 35.02 (2.75) |
9 47.99 (5.69) |
| Technical procedures and delegated medical care |
14 56.33 (5.75) |
9 92.92 (9.68) |
5 34.65 (5.65) |
9 20.14 (2.85) |
9 21.23 (4.19) |
| Activities of daily living |
14 43.54 (6.34) |
9 57.17 (2.88) |
5 114.06 (9.53) |
9 72.66 (10.71) |
9 48.76 (6.10) |
| Patient assessment |
14 38.49 (3.72) |
9 53.39 (7.34) |
5 41.03 (4.71) |
9 33.37 (3.63) |
9 28.77 (2.79) |
| Knowledge updating and use |
12 8.72 (2.58) |
6 11.58 (5.98) |
1 3.33 |
5 8.25 (5.58) |
5 5.03 (0.85) |
| Relational care |
12 5.31 (1.16) |
8 14.45 (7.72) |
5 9.18 (3.50) |
7 4.58 (0.37) |
7 4.14 (1.34) |
| Client education |
4 4.60 (3.36) |
5 2.19 (0.52) |
2 0.93 (0.08) |
3 1.77 (0.94) |
1 0.43 |
| Staff integration and supervision |
6 4.25 (1.88) |
2 8.08 (2.20) |
2 5.1 (0.18) |
4 5.09 (0.02) |
2 22.81 15.77) |
| Optimization of quality and safety of care |
8 1.99 (0.66) |
5 4.48 (2.11) |
3 4.69 (2.98) |
3 5.71 (5.24) |
5 5.76 (1.44) |
The figures in bold represent the three most invested dimensions by professional group and shift type; the figures in italics have been obtained by simple descriptive analyses and not by generalized estimating equations.
4.4. Communication and coordination of care
The time devoted to communication and coordination activities was the most allocated to any dimension during RNs’ day shifts. The dimension included patient interviews, attending doctors’ medical visits, team conferences, nursing handovers and other activities, representing an average of 194 min of an RN’s 12.5‐h day shift and an average of 111 min per night shift. For ANs, this dimension represented an average of 116 min per day shift and an average of 88 min per night shift. Communication about care took up more than 1 h per nursing day shift, including 60.15 min with colleagues and 12.02 min with patients themselves. This communication consisted of exchanges of information that enabled the management of daily life on the ward and the coordination of care. This did not include purely relational discussions, which were counted in another dimension (about 3 min on average per nursing shift).
RNs spent about 52 min every day attending physician's medical visits. On average, these consisted of 21.37 min in the presence of patients and 30.33 min without them. Nursing handovers took up approximately 1 h of a nursing day shift but averaged fewer than 38 min of an AN’s shift.
4.5. Care planning
This dimension included keeping planning updated and the use of computer tools. RNs did more planning than ANs, with an average across all their shifts of 144 and 74 min respectively. Care planning was mainly carried out using the hospital's computerized tools. This activity alone represented an average of 140 min during a nursing day shift, varying between 98 and 182 min. However, keeping planning updated was not carried out often, since it was observed during only 7 of the 46 shifts.
4.6. Miscellaneous/non‐healthcare
This dimension included administrative and logistical tasks, patient transfer and transport times, time waiting and other activities. A significant portion of caregivers’ time was devoted to various tasks that are not considered care activities. During a 12.5‐h day shift, ANs spent significantly longer attending to this dimension of activity, with an average of 173 min per day shift compared to 97 min among RNs. Results from night shifts were almost similar, with averages for RNs and ANs of 169 and 167 min respectively. ANs spent an average of more than 76 min per 12.5‐h shift on housekeeping, followed by logistics and stewardship tasks with 36 min per day each, transporting or transferring patients and then administrative tasks. The times spent on these activities by RNs were certainly shorter but still considerable since, during a 12.5‐h day shift, they averaged 30 min on housekeeping, 31 min on transporting or transferring patients and 18 min on logistics. Among both RNs and ANs, individual occurrences of the activities of waiting, transporting patients and ‘other activities’ were not observed daily and had very short average durations.
4.7. Patient assessment
This dimension included admission interviews, physical and mental assessments and other activities. Average times for RNs were 38 min during day shifts and 53 min during night shifts. For ANs, average times were 41 min during day shifts and 29 min during evening shifts. RNs performed an average of fewer than 30 min of physical assessment per shift. Mental assessments lasted only 2.4 min on average and were only observed eight times over 23 nursing shifts. This trend was similar among ANs, with only one, short, mental assessment observed. However, ANs seemed to take longer over physical assessments than did RNs.
Overall, the dimensions allocated the most amount of time by RNs during day shifts were ‘communication and care coordination’, ‘care planning’ and ‘miscellaneous/non‐health‐care’, followed by ‘personal time’ and ‘medication’. ‘Patient assessment’ ranked as only the eighth dimension, with little less than 40 min per shift.
Among ANs, regardless of the shift, the ‘miscellaneous/non‐health‐care’ dimension was allocated the most time, followed by ‘communication and care coordination’. ANs appeared to spend more time assisting in the ‘ADLs’ and ‘miscellaneous/non‐health‐care’ dimensions than RNs. For example, during the same 12.5‐h shift, ANs spent an average of 114 min on the ‘ADLs’ versus 43 min for RNs.
5. DISCUSSION
This study aimed to describe the use of caregivers’ work time on an internal medicine ward and how much time RNs allocated to the different dimensions of their potential ScOP. We will compare our results whit the international literature (Table 3). However, because of the many different categories and the diversity of the definitions used, comparisons between research results are difficult.
TABLE 3.
Study results in perspective with the results from the literature review
| Authors, year | Antinaho et al. (2015) | Cornell et al. (2010) | Battisto et al. (2009() | Farquharson et al. (2013) | Furåker (2009) | Hendrich et al. (2008) | Lavander et al. (2016) | McNair et al. (2016) | Schenk et al. (2017) | Upenieks et al. (2007) | Walker et al. (2007) | Westbrook et al. (2011) | Yen et al. (2017) | Results of the study | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Methods | Self‐reported work sampling | Work sampling by observer | Work sampling by observer | Self‐reported work sampling | Self‐reported work sampling | Self‐reported work sampling | Literature review | Time and motion study | Time and motion study | Self‐reported work sampling | Work sampling by observer | Time and motion study | Time and motion study | Time and Motion Study | ||
| Units | Medicine – surgery | Medicine – surgery | Medicine – surgery | Medicine – surgery | Surgery | Medicine s urgery | All units | Oncology‐Medicine – surgery | Medicine – surgery | Medicine – surgery | Medicine – surgery | Medicine – surgery | Medicine – surgery | Medicine | ||
| Measure | Average percentage of total working time (%) | Median% | Average percentage of total working time (%) | Min./ hour | Average percentage of total working time (%) | Mean duration (min)/4 hours | Min/ shift | n/14 |
Corresponding Dimensions/Activity |
|||||||
| Surveillance/assessment | 7.8 | 5.5 | 3–5 | 13.7 | 38.49 | 14 | Patient assessment | |||||||||
| Medication | 21.2 | 11.1 | 13.2 | 11.1 | 12.1 | 20.9 | 15.7 | 84.84 | 14 | Medication | ||||||
| ADL | 1–1.6 | 43.91 | 14 | ADL | ||||||||||||
| Hygiene | 4.7 | 16.4 | 13 | Body care | ||||||||||||
| Nutrition/ elimination | 1.7 | 13.80 | 13 | Nutrition+elimination | ||||||||||||
| Mobilization | 1.7 | 17.75 | 14 | mobilization | ||||||||||||
| Social | 7.7 | 10.4 | 5.04 | 12 | Relational care | |||||||||||
| Documentation | 16 | 10.1 | 25.2 | 10 | 13 | 27.2 | 13–21 | 12.6–15 | 41.1 | 23 | 7.3 | 31.63 | 121.05 | 14 | Documentation | |
| Communication | 12 | 7.2 | 7.1 | 19.2 | 26.68 | 72.17 | 14 | Communication | ||||||||
| Coordination | 15.9 | 120.83 | 14 | Care coordination | ||||||||||||
| Shift report | 15 | 60.57 | 14 | Shift report | ||||||||||||
| Education/counselling | 3 | 13 | 4.6 | 4 | Client education | |||||||||||
| Non‐clinical activities | 12.6 | 13.52 | 96.95 | 14 | Miscellaneous/non‐clinical | |||||||||||
| Administrative tasks | 25 | 9 | 9 | Administrative tasks | ||||||||||||
| Stewardship | 1.6 | 17.58 | 14 | Stewardship | ||||||||||||
| Travel | 8.1 | 6.1 | 0 | 4.6 | 25.21 | 14 | Travel | |||||||||
| Other activity | 8 | 5.2 | 6.6 | 4–9 | 1.5 | 0.9 | 7.08 | 6 | Other activity | |||||||
| Personal time | 7 | 11.4 | 13 | 12–22 | 85.65 | 14 | Personal time | |||||||||
5.1. Comparison with the international literature
5.1.1. Time spent with patients and families
The time RNs spent in the presence of their patients only represented less than one third of their total work time (about 32%). This result was nevertheless within the norms revealed by previous research, which estimated that direct care occupied from 20% to 38% of RNs’ work time. Studies have shown that RNs’ involvement in direct care was related to their satisfaction and retention in the workplace (Lindqvist et al., 2014), as well as to patient safety (Smeds et al., 2014). The trend towards ANs spending a higher proportion of their time on direct care has also been described in the literature, which could be explained because they spend more time assisting with patients’ ADLs (Antinaho et al., 2015; Walker et al., 2007). The very short time spent with patients’ relatives suggests their lack of integration in care processes.
5.1.2. Patient assessment and care planning
RNs allocated this dimension a lot of time, and it was included in their daily practice. However, looking in more detail, we see that the activities making up this dimension received very uneven attention. RNs devoted much time to technical aspects and medical care, as well as to care planning and the application of medication treatments. Conversely, RNs devoted less time to physical assessments and relational care. Nursing assessments, including the collection and analysis of patients’ physical and mental clinical parameters, as well as their personal medical history, is a primary nursing activity and an indispensable step in the nursing care process (Doyon & Longpré, 2016). However, the present study indicated that nursing assessment activities accounted for only 38 min of an average 12.5‐h day shift, that is, only about 5% of total work time. This result was below the proportions described by Battisto et al., (2009), Hendrich et al., (2008) and Schenk et al., (2017), but it was similar to the results of McNair et al., (2016). The practice of physical clinical examinations carried out by RNs is a fairly recent one in Switzerland, but it is now taught in basic nursing education courses. It nevertheless appears not to have yet become a well‐established practice. Our study showed very short durations for physical assessments and very short and rarely performed mental assessments.
5.1.3. Communication and care coordination
This was the other dimension in the study to which RNs allocated lots of time. This can be explained by their systematic and complete participation in the activities of physicians’ medical visits and long nursing shift handovers. The activity durations described matched those in the literature (Cornell et al., 2010; Westbrook et al., 2011). In this dimension, RNs displayed their inter‐disciplinary and intra‐disciplinary roles through the activities of attending physicians’ medical visits, meetings and communication with the rest of the care team. However, communication with patients themselves was devoted very little time. Relational care was also practiced very little, with proportions of work time well below those described in the literature for the relational part of work (Battisto et al., 2009; Furåker, 2009).
5.1.4. Miscellaneous and non‐healthcare
These activities occupied an average of more than 90 min of nursing time per 12.5‐h shift, consistent with the results of Hendrich et al., (2008). Housekeeping tasks were the most time‐consuming activity in this dimension for RNs. These results showed that nursing resources were sometimes misused for activities that did not require their high level of expertise. A detailed analysis of their non‐clinical activities suggests, however, that little time was lost on miscellaneous activities, merely waiting for the next activity or stewardship. Furthermore, the time spent on administrative tasks was lower in our study than in Furåker’s (2009). Personal time was less than 90 min per nursing day, within the range of results described in the literature. This indicated that fewer than 15 min were devoted to personal activities outside of official breaks.
5.1.5. Client and family education
This dimension of activity was rarely practiced by RNs and then only very briefly. Our results for durations were well below those of Furåker (2009) and Schenk et al., (2017).
5.1.6. Integration and supervision of staff
This aspect of the nursing role was rarely practiced. It should be noted, however, that data collection took place during the summer and that no students were interning during this period.
5.1.7. Optimization of the quality and safety of care
Our results showed that RNs allocated little time to this dimension and on few occasions. However, that time was probably underestimated due to limitations in the methodology and activity categorizations used. Indeed, a large proportion of the tasks carried out in relation to quality and safety were integrated into the practice of other activities and were, thus, included in the time devoted to other areas.
5.1.8. Updating and using knowledge
This dimension's activities were noted in 18 of the 23 RN shifts observed. However, occurrences of updating knowledge remained brief and informal. We have no data from other T&M studies with which to compare this dimension or the two immediately preceding it.
5.2. Using the full scope of nursing practice
The present study obtained partially similar results to those of D'Amour et al., (2012), who measured the use of nurses’ ScOP in 22 Canadian medical departments. Like D'Amour et al., (2012), we found a suboptimal use of nurses’ ScOP, with only two of Déry's six dimensions (2013) devoted time daily. However, our study showed a greater allocation of time for the dimension of ‘communication and care coordination’ and a lower allocation for the dimension of ‘client education’. These disparities in results may be related to methodological differences since the Canadian study was based on a self‐administered questionnaire.
According to the nursing performance framework developed by Dubois et al., (2013), nursing processes depend on the resources of basic organization. Their ScOP may, therefore, be influenced by factors such as nurse staffing levels and the mix of skills available on wards, work conditions (workload, material resources, work schedules, etc.) or even economic stability (Dubois et al., 2013). These factors should, therefore, be continuously assessed to provide nurses with the conditions in which they can apply their skills fully.
Déry's model emphasized the need for a better distribution of roles and responsibilities, not only between individuals and throughout organizations but also at the sociopolitical level (Déry et al., 2017). In the present study, the distribution of tasks among professionals was quite marked. ANs spent more time on the dimensions ‘ADL’ and ‘non‐clinical tasks’ than did RNs. Conversely, RNs devoted more time to the dimensions of ‘care planning’, ‘application of drug treatments’, ‘technical procedures and delegated medical tasks’ and ‘communication and coordination of care’. This finding showed that there is a differentiated distribution of tasks between these two professions, which seems justified in terms of a judicious allocation of resources and skills. ANs are, therefore, fulfilling their role of assistants well, and this should enable RNs to use their skills and fulfil their designated roles entirely. However, RNs were not using the full scope of their nursing practice. The authors believe that this is, therefore, not a question of a misdirected distribution of roles. The ScOP, particularly autonomous nursing activities, is under pressure from demanding work environments subject to numerous demands and constraints, particularly financial and time constraints (Dallaire & Dallaire, 2008).
5.3. Interpretations and understanding for the nursing profession
The fact that RNs are not using the full ScOP autonomously, as part of their designated role in the healthcare system, may be understood by looking at the organization of healthcare services as well as the profession's history and epistemology. But before discussing the possible reasons why nurses do not make full use of their scope of practice, it is important to highlight the needs of the patients they care for. People hospitalized in a medicine ward are mainly old and multimorbid people who present complex care situations combining physical, mental, social and relational issues, requiring person‐centred care. To provide person‐centred care, nurses need not only high‐level skills but also working conditions (Bahrami et al., 2019; Bail & Grealish, 2016).
However, several factors related to the current hospital care context prevent nurses from fully playing their role. First, we can mention factors associated with the work environment such as nurse and caregiver staffing, skill mix and available resources (Twigg et al., 2015). It is also important to note that nurses perform an average of 72.3 tasks per hour, multitask 34% of the time and are interrupted by colleagues or patients every 6 min (Kalisch & Aebersold, 2010). It is, therefore, hardly surprising that nurses struggle to engage in deep reflection and critical analysis (Cornell et al., 2010). In terms of the broader organization of the hospital, departments are organized according to medical specialties. Thus, nurses acquire high but very specific skills, while complex multimorbidity situations require high skills in several areas (Nobili et al., 2011). Furthermore, documentation takes up a significant amount of nursing time. Documentation is very important for patient safety, but it reduces nursing time with patients (Krichbaum et al., 2007).
The historical and traditional identity aspects of nursing are preventing a move away from simplistic visions of their skills and their ability to practice autonomously (Dallaire, 2008; Nadot, 2012; Piguet, 2008). Indeed, the nursing profession still sometimes seems to carry clichéd baggage inherited from its past, whether that is from its religious foundations (notions of abnegation, devotion and vocation) or involves its perceived role as a subordinate profession to doctors (Dallaire, 2008; Laurent, 2013; Nadot, 2008). Although nurses’ professional identities are evolving and they are asserting themselves, the required paradigm shift in practice is still incomplete. Current models of care retain the stigmas of the past, with a focus on delegated medical tasks rather than the promotion of a holistic approach to care. Because current systems still favour a medical conceptualization of care, autonomous nursing care is struggling for recognition (Dallaire, 2008; Piguet, 2008).
In Switzerland, for instance, nurses’ autonomy in activities such as basic care or physical assessment, giving advice and the coordination of services is still not legally recognized in federal health insurance law, following the political rejection of a parliamentary initiative on this issue in 2015 (Parliamentary Initiative, 2015). To avoid the profession becoming the performance of a series of isolated acts orchestrated through a system focused on illnesses and hospital productivity, nurses should refer to models of their discipline that express their own traditions (Nadot et al., 2013). Kim's work (2012) emphasized that theoretical conceptualizations and philosophical perspectives of nursing have an important influence on nurses’ clinical deliberations and decision‐making. However, if future institutional or even national policies give nurses little space or recognition, then their ScOP will be reduced to merely following patterns and instructions that are a poor partial reflection of the nursing profession's knowledge and perspectives (Kim, 2012).
Moreover, the current organization of care is mainly oriented towards ‘tasks’ programmed within a predefined schedule. However, according to Dallaire and Dallaire (2008), to make the most of a nurse's time and skills, it is necessary to adopt a holistic vision of the patient and a holistic vision of health. They suggested, therefore, that nurses should develop their clinical judgment skills based on nursing assessments that would make it possible for them to define the actions to be undertaken and provide patient‐centred care themselves (Dallaire & Dallaire, 2008).
Clear descriptions of the hospital work expected of nurses and exploring how they allocate their time are essential steps in identifying opportunities for improvement (Bodenheimer & Sinsky, 2014; Hendrich et al., 2008). This information would help to initiate in‐depth reflections on nursing care, work organization, the allocation of professional or financial resources, the division of tasks and staffing levels (Antinaho et al., 2015; Cornell et al., 2010; Desjardins et al., 2008; Farquharson et al., 2013; Lavander et al., 2016).
5.4. Strengths and limitations
This T&M study used a reliable methodology based on the continuous external observation and recording of caregivers’ activities. The measurement instrument developed for the study, with its validated, robust inter‐rater reliability, could serve as a basis for future research on the subject. Nevertheless, several limitations should be considered. The external observation required of a T&M study may have generated a Hawthorne effect: knowing that they were observed, the caregivers may have changed their behaviour. However, this effect tends to decrease over time, and the observers tried to minimize risks of this bias through their thoughtful and discreet attitude. T&M methods are also limited to describing activity durations and do not consider their quality or speed. Another limitation to this study was the inability to code for double tasking. During observations, therefore, the researcher had to determine the main activity being observed at the risk of obscuring certain tasks occurring simultaneously. Finally, considering the study's particular context (internal medicine ward of a university hospital), any generalization of specific results should be made with great care.
6. CONCLUSION
Optimizing nurse’ ScOP should aim at three main areas: (1) the greater involvement of RNs in building care relationships and the direct care of patients and relatives; (2) better use of their skills in their autonomous nursing role, including making clinical nursing assessments and providing therapeutic education, and (3) more systematically updating nurses’ knowledge.
The present paper provides comprehensive and robust data on the allocation of caregivers’ time between different work activities and provides information on the real use of the ScOP in an internal medicine ward. Changes in how nursing skills are applied, the allocation of resources and the organizational culture of care together have the potential to reduce nursing workloads. The optimal use of nursing skills is also essential to meet the challenges of quality and safety of care while meeting the healthcare system's broader requirements for efficiency.
CONFLICT OF INTEREST
The authors have no conflict of interest to declare.
AUTHOR CONTRIBUTIONS
Study design: COB, OL and AJGM; Data collection: OL and AJGM data: OL, JP and COB; Study supervision: COB; Manuscript writing: OL, COB, JP and AJGM.
PEER REVIEW
The peer review history for this article is available at https://publons.com/publon/10.1111/jan.14935.
ACKNOWLEDGMENTS
The authors would like to thank the nurses of the internal medical ward for participating in the study and for their warm reception, Jean‐Sébastien Lamothe for his participation to the data collection, Marc‐André Bucher for developing the Nurse Observer 2 application and Maryline Abt for her careful reading.
Michel, O. , Garcia Manjon, A.‐J. , Pasquier, J. , & Ortoleva Bucher, C. (2021). How do nurses spend their time? A time and motion analysis of nursing activities in an internal medicine unit. Journal of Advanced Nursing, 77, 4459–4470. 10.1111/jan.14935
Funding information
The study was realized with the financial support of the Lausanne University Hospital (CHUV), Lausanne, Switzerland.
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